Project Controls/Technical Coordinator

Full-time

TRS Staffing Solutions

Our client is proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our personnel, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you are invited to apply for this role.

Assist in essential duties and functions with the overall objective of providing administrative support in a project team environment.

Works closely with project management, project leads and admin team members under minimum supervision, handling all project administrative responsibilities as assigned.

Assist in essential duties and functions with the overall objective of providing administrative support in a project team environment.
Works closely with project management, project leads and admin team members under minimum supervision, handling all project administrative responsibilities as assigned.
Networks with other project administrative assistants to strengthen relationships to assure coverage during absences.
Administrative duties include, but are not limited to preparation of reports, org. charts, project correspondence, meeting/conference notes, presentations, and maintaining project document logs. Set up and maintain project files in project databases.
General duties include meeting coordination (arrange meeting space, send out meeting invites, order/setup catering, project event planning), file/maintain electronic project files in accordance with project closeout and file retention schedule. Email retention, travel arrangements, create expense reports, handle mail distribution, order/maintain office supplies, process travel authorizations, prepare/maintain project task force directory, prepare/maintain project standing meeting matrix.
Assist with planning functions to include socials, vendor lunches, and specialized training.
Provide support with space allocations and submitting move requests for the project.
Coordinate on-boarding and demobilization requests.
Participate in project meetings as requested.
Use the Internet for business purposes.
Other duties as assigned

Basic Job Requirements:
The ability to communicate effectively with audiences that include, but are not limited to management, coworkers, clients, vendors, contractors, and visitors.
Ability to attend to detail and work in a time-conscious and time-effective manner.
Proficient in use of specialized software programs (MS Word, Excel, PowerPoint, Outlook, SharePoint and project related software programs).
Excellent customer service skills.
Excellent organizational skills, judgment, flexibility, with some latitude for independent judgment requiring the use of organizational, prioritization skills, decision making, analytical and negotiating skills.
Must be a team player and demonstrate flexibility; must be able to work well both independently and as a member of a project team.
Prefer 5-10+ years in administrative and/or project related experience.
Maintain compliance with all applicable policies, procedures, and global standards.
Meet expectations on attendance and punctuality.

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Vacancy posted more than 2 months ago

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