Special Events Manager

The Manager, Special Events and Community Fundraising is responsible for driving revenue growth through LBBC's special events and community fundraising programs, including oversight of the organization's signature fundraising event, the Butterfly Ball. This position develops and implements fundraising strategies to engage donors, sponsors, volunteers, and peer-to-peer fundraisers, with a focus on cultivating, stewarding, and expanding relationships that advance philanthropic support for LBBC. The Manager oversees donor and sponsor engagement associated with special events, leads stewardship efforts for high-performing peer-to-peer fundraisers, and works collaboratively across departments to create meaningful fundraising experiences that inspire giving and long-term involvement. This position manages a Special Events Coordinator who supports event fundraising activities, auction procurement, donor recognition, and constituent communications, as well as a Butterfly Ball consultant responsible for event production and day‑of logistics. Through strategic relationship management and effective event execution, the Manager helps maximize fundraising results and strengthen LBBC's community of supporters. This person must be able to travel to events and other meetings held throughout the Greater Philadelphia region (valid PA drivers' license and car required). LBBC is headquartered just outside Philadelphia in Bala Cynwyd, PA and is a hybrid workplace. Candidates must be able to work in the office a couple of days per week and be able to work within normal business hours of 8:00 am to 5:00 pm Eastern Time. Key Responsibilities Event Planning & Execution Manage a set of important relationships including event co‑chairs, sponsors and build relationships with prospects and donors. Coordinate logistics for fundraising events, educational programs, and community initiatives Assist with venue management, timelines, run‑of‑show documents, vendor coordination, and event production Support on‑site event execution, guest experience, and volunteer management Manage RSVP tracking, seating, registration, and attendee communications through our CRM system. Manage all aspects of a large silent and live auction, including managing a special events coordinator who is soliciting silent auction items. Peer-to-Peer (P2P) Fundraising Act as the point of contact to provide support as needed to Leadership Team or Board‑led fundraisers Work with the marketing and content team to update annual fundraising support materials and content required for successful implementation of P2P fundraising programs (i.e., online content, recruitment/promotional flyers, brochures, invitations, posters, training materials, donation solicitation, and retrieval forms and/or motivational materials, etc.). Manage marketing promotions, recruitment strategies, and fundraising support for new and returning fundraisers interested in creating their own, or participating in, a grassroots community fundraising event. Ensure the day‑to‑day stewardship and retention of new and returning LBBC P2P and Do It Yourself (DIY) fundraisers and their donors, including managing a portfolio of high‑capacity fundraisers. Manage post peer‑to‑peer and individual fundraising follow‑up, including donor and fundraiser acknowledgments, survey distribution and analysis, feedback integration and retention efforts. Ensure collaboration between the development team at LBBC including connecting high‑capacity fundraisers and donors to the appropriate development colleague for continued cultivation. Managing Development Operations and Revenue Tracking Update a regular progress‑to‑goal report and event revenue dashboard for the Vice President, Development and provide actionable analysis. Ensure accuracy in all event data input, records, and reports using organization’s CRM (Raiser’s Edge) Work closely with the Director of Development to ensure data integrity. Organization Support Support the Vice President, Development in managing and executing LBBC's development and stewardship plans to achieve annual revenue goals. Document key donor, sponsor, and event management processes to ensure continuity and create reference materials that can be used by other team members. Contribute positively to LBBC's organizational culture and lead with LBBC's values and commitment to equity. Administrative & Database Management Maintain accurate donor and event records in CRM/database systems Process event‑related invoices and track budgets Prepare post‑event reports and fundraising summaries Key Qualifications Bachelor's degree in related field and at least 5 years of nonprofit fundraising experience, including 2 years of experience at events. Demonstrable experience successfully managing fundraising events and peer‑to‑peer fundraisers to meet or exceed fundraising goals. Strong computer application skills including word processing, spreadsheet, planning, scheduling, and database programs. Exceptional written and oral communication skills. Ability to multi‑task Ability to work flexible hours, including occasional evenings and weekends. Requires domestic travel to events, valid driver’s license and reliable vehicle required. Interest in breast cancer and women’s health in general Passion for health‑related matters, patient advocacy, and/or oncology, a plus. Compensation The salary range begins at $65,000 per year. LBBC offers a comprehensive benefits package including: Health, dental, and vision insurance 401(k) with annual 4% employer match plus an additional annual discretionary contribution Generous paid time off plan Flexible work arrangements in a hybrid working environment Organization‑issued laptop plus cell phone/internet stipend Paid parental leave Apply Here Living Beyond Breast Cancer is an Equal Opportunity Employer. We respect and seek individuals of a diverse background and do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non‑merit factor. #J-18808-Ljbffr