Jr. Purchasing Admin Assistant

Job Title PURCH12 - Purchasing Admin Assistant Employment Type Regular Organisational Overview To assist the Purchasing Department in achieving its Gross Income (G.I.) and Operational Efficiency (O.E.) targets by effectively and efficiently performing assigned operational functions. To serve as the Purchasing Department’s customer service representative both to internal and external parties. Major Responsibilities Print needed reports and distribute them to the correct parties: AM Reports, CSLA Reports, Weekly Reports. Requisitions Purchase Advice for all vendors, forwards Purchase Orders (P.O.) to different distribution centers, and faxes/emails/EDI’s P.O.’s. Works with SSCC’s and vendors’ distribution/logistics representatives to ensure compliance of Vendor Transaction Procedures. Assists the Purchasing Department in the complete implementation of different processes, such as Stock Transfers, Re-Casing, Break Casing, Premiums Entry, Short-Packing, RTVs, Item Deletion, Issuing of DM’s and CM’s, Change in Item Codes, New-Old Item Entries, Item Creation, among others. Collects and enters competitors’ price data and forwards variance reports to concerned parties. Answers queries, consolidates requirements, and keeps active files of potential new vendors. Distributes samples for sales, HR or admin use monthly. Asks buyers to update needed documents and forwards them to concerned parties. Needed documents include rebate checking and collection, BO guidelines checking, promo out of stocks, etc. Makes reservations (car/driver/meeting room/learning center) for the Purchasing Department. Meets all prescribed Operational Efficiency, Timeliness, and Accuracy standards. Provides the Purchasing team with all the administrative and clerical support they need. Qualifications College graduate of any 4-year course. Fresh graduates are welcome to apply. High accuracy in typing and keen attention to details. Must be willing to work full-time in Binondo. #J-18808-Ljbffr PeopleStrong