AP Specialist

Accounts Payable Specialist

The Accounts Payable Specialist is responsible for ensuring the timely and accurate processing of invoices while maintaining compliance with company cash disbursement policies. This role supports payment processing, vendor inquiries, banking activities, and records management while partnering with internal departments to ensure efficient accounts payable operations.

The ideal candidate has strong accounts payable experience, excellent communication skills, and experience working in a high-volume transaction environment. Experience with SAP is preferred.

Accounts Payable Processing

• Process vendor invoices accurately and timely using the ReadSoft Invoice Cockpit.
• Ensure invoice processing complies with company Cash Disbursement Policy.
• Monitor invoice workflow and follow up with approvers to ensure timely approvals through ReadSoft Web Cycle.
• Review invoice documentation and associated workflow notes to resolve processing issues.
• Process high-volume accounts payable transactions efficiently and accurately.

Payment Processing

• Run payment proposals and process vendor payments.
• Print, process, and distribute vendor checks.
• Process voids and stop payments as needed.
• Coordinate banking activities, including transmission of Positive Pay files.
• Maintain accurate payment records and supporting documentation.

Vendor & Customer Support

• Respond to inquiries from external vendors regarding invoice and payment status.
• Provide timely support to internal customers regarding accounts payable transactions.
• Follow up with associates regarding check requests submitted through Web Cycle when additional information is required.

Documentation & Records Management

• Scan and index supporting documentation into OnBase.
• Maintain accurate records for cash disbursement transactions.
• Support minimal postings outside of the Procure-to-Pay (P2P) process.
• Process intercompany billings for non-plant facilities.

Cross-Functional Support

• Assist Corporate Accounting, Tax, Treasury, and Internal Audit with:
  • Account analysis
  • Audit requests
  • Financial documentation
  • Other accounting support activities

Required Qualifications

Education

• Associates Degree with a minimum of 3 years of Accounts Payable or related transactional experience (office administration or similar), OR Bachelors Degree with a minimum of 1 year of Accounts Payable or related transactional experience.

Required Experience

• Accounts Payable experience.
• High-volume transaction processing.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Strong customer service and interpersonal skills.

Preferred Qualifications

• SAP experience.
• OnBase experience.
• Experience with ReadSoft Invoice Cockpit.
• Experience with Procure-to-Pay (P2P) processes.
• Banking and payment processing experience.
• Positive Pay experience.

Work Schedule

• Assignment Length: Approximately 36 months (contract)
• Schedule: MondayFriday, 8:00 AM 5:00 PM
• Hybrid Schedule:
  • Remote: Monday & Friday
  • Onsite: TuesdayThursday

Interview Process

• Two interview process:
  • First interview via Microsoft Teams
  • Second interview onsite

Additional Information

• Standard background check required.
• No drug screen required.