A/R Specialist

Position Overview

Ultimate Staffing Services is actively seeking an experienced A/R Specialist to join their client's team in Nevada. This position offers an excellent opportunity for a dedicated professional to utilize their accounts receivable expertise in a dynamic work environment. The ideal candidate will be responsible for managing cash receipts, collections, reconciliations, and customer account maintenance, ensuring efficient financial operations within the organization.

Responsibilities

• Cash Receipts: Post and apply customer payments (checks, ACH, wires, credit cards, remittance files) accurately and on time. Research and clear unapplied, misapplied, and unidentified cash.
• Collections: Monitor the aging and contact customers on past-due balances; follow up on promises to pay and escalate as needed. Work with Sales and Customer Service to resolve billing, pricing, and invoice disputes.
• Reconciliations and Reporting: Reconcile AR subledger, customer accounts, and cash receipts to the general ledger, and support month-end close. Prepare aging and other AR reports for the AR Manager and Controller.
• Customer Account Maintenance and Housekeeping: Maintain customer account records, including terms, contacts, remittance details, and credit information. Clear old open items, credits, and unapplied balances; prepare credit memos, adjustments, and write-offs under company approval policies. Keep documentation organized and audit-ready.
• Retail and E-Commerce Deductions: Monitor remittances and retailer portals for deductions and chargebacks, research the cause, and classify them (shortage, pricing, returns, promotional, compliance, and similar). Dispute invalid deductions within retailer deadlines, follow up until resolved, and apply recovered funds correctly. Clear valid deductions and keep the open deduction balance current. Work with Sales, Customer Service, and Warehouse teams to address recurring causes, and stay current on retailer compliance requirements.

Qualifications

Required

• 2-3+ years of accounts receivable experience, covering some combination of cash application, collections, reconciliations, and account maintenance.
• Experience with an ERP or accounting system, such as Microsoft Dynamics NAV.
• Working Excel skills, including lookups, pivot tables, and SUMIFS, and comfort with large data files.
• Strong attention to detail and the follow-through to work items to completion.
• Clear written and verbal communication with customers and internal teams.
• Ability to prioritize and manage a high volume of items across multiple customers.
• High school diploma or equivalent.

Preferred

• Experience with customer deductions and chargebacks, especially through retailer portals (e.g., Shopify, Amazon Vendor Central, Walmart Retail Link, Target Partners Online).
• Background in retail, wholesale, or e-commerce accounts.
• Familiarity with EDI transactions or trade promotion and allowance programs.
• Associate's or bachelor's degree in accounting, finance, or business.

Required Work Hours

Monday - Friday, 1st shift

Benefits

Medical, Dental, Vision 100% employee Paid, PTO, 401K

Additional Details

Salary Range: $60,000 - $65,000 per year

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.