Senior Coordinator, Program Management - (Pediatrics)

Summary The Senior Coordinator, Program Management provides advanced administrative and operational support for the Division of Pediatric Hematology/Oncology (PHO) Fellowship Program, ensuring compliance with institutional, accreditation, and regulatory requirements. This position serves as the lead for growth‑related and transitional work that includes and extends beyond the ACGME‑accredited fellowship operations. It supports day‑to‑day program operations, including trainee recruitment and onboarding, educational scheduling, documentation tracking, and coordination with Graduate Medical Education (GME), faculty, and internal and external stakeholders. The role partners closely with program leadership to support fellows’ educational experiences, monitor program progress, and facilitate key educational activities and events. The PHO Fellowship Program at Texas Children’s Hospital and Baylor College of Medicine in Houston, TX is an ACGME‑accredited training program with 18 PHO fellowship positions and up to 8 advanced fellowship positions annually. It is one of the largest training programs in this subspecialty and will expand with the integration of the PHO Fellowship Program at The University of Texas MD Anderson Cancer Center. Job Duties Takes ownership of non‑ACGME workflows, policies, and reporting structures. Manages day‑to‑day administrative and operational functions of the Pediatric Hematology/Oncology Fellowship Program. Manages pre‑interview and pre‑recruitment logistics for the fellowship program (ACGME PHO and advanced fellowship). Leads development of the annual interview schedule for faculty for advanced fellowships. Leads MedHub evaluations and recurring survey workflows for the ACGME fellowship. Co‑ordinates the Program Evaluation Committee, Clinical Competency Committee, and semi‑annual meetings for PHO fellowship. Co‑ordinates the Core Curriculum Lecture Series. Facilitates information gathering and data entry into the Graduate Database supporting K12, P30‑Dan L. Duncan Cancer Center. Leads the annual events (e.g. graduation ceremony, graduation family/faculty dinner, retreat, and welcome events). Coordinates onboarding and offboarding of fellows annually. Provides primary administrative support to Fellowship Program Director and Associate Director including calendar management, meeting coordination, correspondence, and supply ordering. Assists with program compliance by managing ACGME accreditation requirements, maintaining fellow portfolios, recruiting and onboarding incoming fellows, fellow financial approvals and tracking license renewals. Coordinates trainee recruitment, onboarding, orientation, appointments, and reappointments in compliance with institutional, GME, regulatory, and accreditation requirements. Co‑serves as liaison with GME, faculty, fellows, internal departments, and external agencies to support effective communication and program operations. Schedules and coordinates educational activities, including lectures, conferences, rotations, evaluations, duty schedules, exams, ceremonies, and special events. Maintains and monitors program documentation, evaluations, and training records to track progress toward educational objectives and support accreditation readiness. Assists with development of educational materials, submission and tracking of educational grants, and implementation of special program initiatives. Attends meetings weekly with PHO fellowship leadership. Assists with strategic planning initiatives and process improvement efforts. Creates and facilitates communications to trainees, preceptors, teaching faculty, and institutional partners within timelines and deadlines. Drafts, reviews, and updates operational policies and procedures; identifies and recommends opportunities for optimization. Assists with annual progress reports. Sets up, organizes, and maintains fellowship program files. Performs other job‑related duties as assigned. Minimum Qualifications High School diploma or GED. Four years of relevant experience. Preferred Qualifications Bachelor's degree in healthcare, research administration, or related programs. Four years of relevant experience in medical education or healthcare administration, with preference for experience facilitating training programs. Proficiency in Microsoft Office Suite. Excellent written and verbal communication skills. Work Authorization Requirement This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment. Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer. #J-18808-Ljbffr Baylor College of Medicine