Purchasing Coordinator

Our Mission: At The Cancer & Hematology Centers we are dedicated to help, healing and hope for cancer patients and their families.We provide our patients with advanced treatments, innovative research and, above all else, compassionate care. Our patients receive the most comprehensive, contemporary cancer care balanced with the compassion of a dedicated nursing and support staff. Treating cancer requires a team of committed and caring health care professionals working together to understand and address your needs. In addition to caring physicians, we have a full range of support staff available to assist you and your family, such as oncology-certified nurses, social workers, experienced lab and pharmacy personnel and a psychologist. Our focus is not just on healing but also on helping and offering hope. We know that being diagnosed with cancer is a life-changing event, and it takes a lot of adjustment to accept the emotional and physical realities of this disease. Our staff understands what you’re going through and can offer compassion and resources to help. To us, it’s important that healing isn't just centered on your disease site. Our cutting-edge cancer care is available close to home. Our medical staff have close ties to prominent hospitals and ongoing cancer research, and we bring those breakthrough advances to our regional centers to progress the level of care that is offered right here at home.Why Join Us? We are looking for talented and high-motivated individuals who demonstrate a natural desire to support the meaningful work of community oncologists and the patients we serve.Job Description:Position SummaryThe Purchasing Coordinator is responsible for managing all non-drug purchasing activities for Cancer & Hematology Centers of Western Michigan (CHC). This role oversees the procurement of office, clinical, and medical supplies, manages vendor relationships for non-drug products and services, coordinates equipment maintenance, handles infusion pump logistics, and supports furniture and asset management across all CHC locations. The Purchasing Coordinator works closely with clinic managers, finance, and operations to ensure supplies are stocked, costs are controlled, and vendor agreements are current.Essential FunctionsPar List Management & OrderingMaintain and manage par lists for office supplies across all CHC locations, ensuring adequate stock levels and timely reordersMaintain and manage par lists for clinical supplies, coordinating with clinical leadership on usage patterns and needsMaintain and manage par lists for medical supplies, ensuring compliance with clinical standards and specificationsMonitor inventory levels, track usage trends, and adjust par levels as needed to optimize cost and availabilityProcess purchase orders and coordinate deliveries across all locationsReceiving & Non-Drug Vendor ManagementManage receiving entry for all non-drug shipments, verifying quantities and condition against purchase ordersManage non-drug vendor agreements including review, tracking, and renewalsMaintain non-drug vendor distribution relationships, negotiating pricing and terms where applicableEvaluate new vendors and products, obtain quotes and conduct cost comparisonsResolve vendor issues including backorders, substitutions, returns, and billing discrepanciesPhysical Assets & Office FurnitureCoordinate office furniture procurement, obtaining quotes and managing orders for new and replacement furnitureSupport physical space setup for new locations, remodels, and office relocationsMaintain asset tracking records and coordinate disposal of obsolete or surplus equipment and furnitureTrack physical furniture inventory across all CHC locationsEquipment & Infusion Pump ManagementSchedule and coordinate annual preventive maintenance (PM) with Medtech for all applicable equipmentManage infusion pump inventory, maintenance, deployment, and tracking across all clinic locationsEnsure PM documentation is current and maintain records for regulatory and compliance purposesCoordinate equipment repairs and loaner arrangements when pumps are out of serviceCoverage & SupportServe as backup for other purchasing-related functions as neededSupport budget planning by providing purchasing data, cost analysis, and vendor pricing information to the Sr. Director of FinanceCollaborate with the Manager of Drug Supply & Logistics on shared needs such as courier coordination for non-drug deliveriesRespond to ad-hoc purchasing requests from department managers and clinic leadershipQualificationsRequiredBachelor’s degree in business administration, Supply Chain Management, Healthcare Administration, or a related fieldMinimum 2 years of experience in purchasing, procurement, or supply chain in a healthcare or multi-site environmentExperience managing vendor relationships and negotiating contracts or pricingStrong organizational skills with the ability to manage multiple priorities and locations simultaneouslyProficiency in Microsoft Office Suite, particularly Excel for tracking inventory and costsStrong attention to detail and accuracy in order processing and record keepingExcellent communication skills for coordinating with vendors, clinic staff, and leadershipPreferredExperience in oncology practice or specialty healthcare settingFamiliarity with medical and clinical supply ordering and specificationsExperience with Workday or similar ERP/procurement systemsExperience coordinating equipment maintenance schedules and vendor service agreementsKnowledge of infusion pump equipment and biomedical device managementWorking ConditionsFull-time position based in Grand Rapids, MITravel to CHC satellite locations required for inventory checks, deliveries, and equipment coordinationAbility to lift and move supplies and equipment up to 40 lbs.Combination of office work and hands-on supply management across clinical locations #J-18808-Ljbffr