Assistant Director of Purchasing & Travel Services

Assistant Director of Purchasing & Travel Services

Coordinates and oversees Angelo State University's purchasing and travel operations, ensuring compliance with state regulations, institutional policies, and best practices. Provides leadership and supervision of staff, supports procurement processes and vendor management, and promotes efficient operations, fiscal responsibility, and high-quality customer service.

Provides leadership, direction, and oversight to the campus offices of Purchasing and Travel in support of the strategic vision and values of the University. Responsibilities include policies/procedures, staff development and supervision, budget and customer training programs. Assists campus with compliance of State purchasing and travel regulations and procedures related to procurement including but not limited to cooperative bidding review, funding usage, account code usage, vendor status verification and conservation of funds. Supervises the receipt and review of purchases by departments and the securing of bids for requested material and services; ensures compliance with purchasing policies and state laws and guidelines. Oversees obtaining competitive bids for procurement of goods and services over $15,000, reviews requisitions and encumbers purchase orders. Reviews specifications, RFP's, and RFQ's for compliance with State purchasing regulations and procedures. Oversees the purchasing and travel card programs; Amazon, Sam's and WalMart processes. Supervises the maintenance of Pcard, requisition, vendor, and administrative files in an accurate and timely manner. Ensures faculty/staff requiring training receive and complete before any procurement. Interacts in a professional and service-oriented manner with faculty, staff, vendors, and others contacted in the course of work. Provides leadership in the improvement of customer service to customers. Serves on University committees and advisory groups; attends professional conferences, training, and other meetings. Performs other duties as assigned.

Knowledge of State purchasing, HUB, & procurement regulations, practices, & procedures; Knowledge of basic principles of employee selection, training, & supervision; Knowledge/Ability to read, write (spelling, grammar, & punctuation) & speak in English; Knowledge of word processing & spreadsheet applications & software; Knowledge of applicable departments & University policies & procedures; Ability to perform basic mathematical calculations; Ability to manage the operations of a purchasing office; Ability to organize & complete tasks in an accurate & timely manner; Ability to perform work requiring accuracy & attention to detail; Ability to operate a variety of office equipment; commitment to customer service.

Bachelor's degree in business administration, accounting, management, or other directly related field. Three years of professional level work as a buyer, purchasing agent, procurement officer, or directly related experience, including at least two years of supervisory experience. C.T.P.M. or equivalent certification, or ability to obtain the certification within 18 months of hire date.