Contracts Administrator

Description

Position Summary

The Contract Administrator I is responsible for managing the full lifecycle of government and commercial contracts in compliance with federal regulations and company policies. Under general supervision, this role ensures contractual obligations are met, risks are mitigated, and business objectives are achieved. The Contract Administrator must possess strong coordinating and organization skills and the ability to prioritize ever changing customer requirements.

Responsibilities

Contract Management

• Administer contracts from proposal through closeout, including modifications, renewals, and terminations

• Review, customer contract terms and conditions, FAR, DFARs, ITAR and export control requirements for compliance; escalating terms requiring corporate and legal review as needed

• Monitor contract performance, deliverables, and milestones to ensure timely execution

Pre-Award Support

• Support proposal development, including review of solicitation requirements (RFPs, RFQs, RFIs)

• Assist in pricing strategy and contract risk assessment

• Identify terms that may pose financial, legal, or operational risks

• Maintain accurate proposal records, documentation, and correspondence

Post-Award Administration

• Act as primary point of contact for contractual matters with customers and internal stakeholders

• Maintain accurate contract records, documentation, and correspondence

• Manage contract changes, modifications, and claims

• Manage product returns, repairs and warranty claims

• Ensure proper documentation for audits and compliance reviews

Compliance & Risk Management

• Ensure adherence to all applicable terms and regulations (Statement of Work, PO specific requirements, customer Ts and Cs, FAR, DFARS, ITAR, EAR, etc.)

• Evaluate risks and propose mitigation strategies

• Support internal and external audits

• Ensure proper flow-down of contract requirements to subcontractors through provision of Contract Brief

Financial & Business Support

• Track contract funding, billing, and invoicing requirements

Minimum Qualifications

• High School Diploma or GED equivalent and relevant work experience

• Excellent written and oral communication skills

• Strong organizational and prioritization skills

• Proficient in Microsoft Office Suite

• Effective management of multiple fluctuating priorities and varying deadlines

• Team player who can also work independently

• Thrives in high pressure environment

Preferred Qualifications

• Bachelor’s Degree (Business preferred) OR

• Associate’s Degree and 2 years of experience in sales or customer service

• Previous Contract Administration/Customer Service Experience

• Knowledge of FAR, DFAR, CUI and ITAR

• The ideal candidate will function with a sense of urgency, managing tasks effectively, despite sudden deadlines and changing priorities

Key Competencies

• Analytical thinking and problem-solving

• Time management and deadline adherence

Work Environment

• In office

• May require handling sensitive or classified information

• Occasional travel may be required for customer or program meetings

Join the RBC - Sargent Aerospace & Defense Legacy

RBC Bearings Incorporated (NYSE: RBC/RBCP) is a leading international manufacturer of highly engineered precision bearings, components and essential systems for the industrial, defense and aerospace industries. Founded in 1919, the Company is primarily focused on producing highly technical and/or regulated bearing products and components requiring sophisticated design, testing and manufacturing capabilities for the diversified industrial, aerospace and defense markets. RBC currently has 56 facilities, of which 37 are manufacturing facilities in ten countries and the market capitalization is approximately $6.2 billion.

In 2015, RBC acquired Sargent Aerospace and Defense.

Founded in 1920, Sargent Aerospace & Defense leverages 100 years of expertise as a premier global supplier of precision engineered customized components that directly contributes to the safe operation of countless commercial and military aircraft, rotorcraft, submarines and land based vehicles.

At Sargent, our mission is to secure our future by making the challenging a reality. We achieve this by delivering high quality products and services that meet customer requirements and exceed customer expectations through employee development, customer focus and continual improvement.

Sargent’s continuing investment in people, assets, technology, and process quality ensures excellence and is integral to the company’s commitment to customers and their end-users. As we grow, we will continue to root our culture through our core values of Integrity, Respects & Values People, Customer Focus, Teamwork, Results Focus and Continual Improvement.

Company Benefits Include:

• Competitive Compensation

• Bonus platforms

• Holidays/Vacation/Sick Time

• 401k Savings & Investment Plan

• Tuition Reimbursement

• Medical/Dental/Vision Plans

• HSA/FSA

• Life & Disability Insurance

• Accident/Hospital/Critical Care Plans

• Pet Insurance

• Gym & Rideshare Incentives

• Legal Insurance/Identity Theft

• ½ day Fridays

Dedication to our core values. Our must haves…

• Integrity - We do the right thing the right way. Our ideal candidate is ethical, honest in all interactions, delivers good news and bad, and follows through on commitments. Key Skills & Abilities: is fair, credible, confidential, fiscally responsible and accountable for decisions and actions.

• Respects and Values People - We encourage and bring out the potential of others. Our ideal candidate embraces diversity, recognizes and supports the accomplishments, talents and development of others. Key Skills & Abilities: is committed to the building of strong relationships and creates an environment of trust and mutual respect.

• Customer Focus - We act with excellence in each and every interaction. Our ideal candidate builds strong internal/external customer relationships, and goes above and beyond to deliver high quality products and services on time, every time. Key Skills & Abilities: is responsive with strong customer service skills, product and job knowledge to provide excellent customer satisfaction.

• Teamwork - We are better together. Our ideal candidate is inclusive, engaged and collaborative, sharing information, ideas and experiences to accomplish goals, improve decision making and leverage capabilities. Key Skills & Abilities: is a dependable team player, demonstrated through attendance and punctuality, works well with others and has strong communication skills (both oral & written) to keep all stakeholders informed.

• Results Focus - We focus on the outcome, not the obstacle. Our ideal candidate must have a strong work ethic with a results/performance driven track record in a fast paced, changing and challenging environment. Key Skills & Abilities: is adaptable, works with a sense of urgency and high level of initiative and demonstrates a commitment to quality with attention to detail.

• Continual Improvement - We encourage and drive innovation. Our ideal candidate must be naturally curious, passionate and never satisfied with the status quo. Key Skills & Abilities: is innovative and has a problem solving mindset that provides and implements CI ideas.

EEO/AA/VET

Qualifications

Education

Required

• High School or better

Preferred

• Bachelors or better in General Business

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights ( notice from the Department of Labor.