Procurement Manager

Job Description

Job Description

Join the High-Flying Team at ALOFT AeroArchitects!

Ready to elevate your career? At ALOFT AeroArchitects, we seek talented professionals in airplane maintenance, modification, and completion. We craft exceptional client experiences by pushing the boundaries of luxury, performance, and safety.

Join our crew!  If you're looking for a career where you can make a real impact and work on cutting-edge and luxury aircraft, look no further. Join us at ALOFT AeroArchitects and let's take aviation to new heights!

SUMMARY

The Procurement Manager is responsible for the oversight and execution of all procurement activities to support the Company's operational goals, including aircraft maintenance, modification, manufacturing, and administrative departments. This individual leads the procurement function, ensuring strategic and tactical cost-effective purchasing of quality goods and services in compliance with company policies and applicable regulatory standards. The Procurement Manager works cross-functionally with internal stakeholders, vendors, and leadership to drive procurement strategy, supplier performance, and operational excellence.

ESSENTIAL DUTIES AND RESPONSIBILITIES 

• Lead, manage, and ensure execution of strategic goals; continually and actively seek to drive continuous improvements and Business Excellence 
• Lead, manage the strategic and tactical procurement activities in support of production schedules, programs, and company-wide purchasing needs.
• Develop, implement, and maintain internal procurement procedures, work instructions, and training materials to ensure consistency and compliance across the procurement team.
• Supervise, coach, and develop procurement personnel, fostering cross-training, performance feedback, and career development.
• Develop and implement sourcing strategies to reduce costs, improve cash flow, mitigate risk, improve the cost of ownership models including Terms & Conditions and improve supplier quality and delivery performance.
• Conduct make-versus-buy analysis in collaboration with Engineering and Production to support cost-effective sourcing decisions.
• Identify and qualify new suppliers to support current and future business requirements.
• Build and maintain strong supplier relationships; lead contract negotiations, pricing discussions, and service-level agreements.
• Evaluate supplier capabilities and conduct performance reviews; address discrepancies, resolve disputes, and implement corrective action plans when needed.
• Oversee supplier onboarding and qualification processes to ensure alignment with company standards and regulatory requirements.
• Collaborate with internal departments (Planning, Engineering, Program Management, Production, Quality, Finance) to align procurement priorities and ensure timely material and service availability.
• Manage procurement documentation, approved supplier lists, and records to ensure compliance with audit, contractual and quality system requirements including supplier root cause  / corrective actions.
• Analyze procurement data to identify trends, inefficiencies, and opportunities for process and cost improvement.
• Coordinate with Sales / Program Managers and leadership to support proposal and bid development by providing timely supplier quotes, pricing, and lead-time estimates.
• Participate in budgeting and forecasting of material spend and monitor performance against cost-saving initiatives.
• Develop and maintain procurement metrics, dashboards, and performance reporting to support informed decision-making.
• Ensure proper use of the ERP system and maintain accuracy of purchasing-related data and transactions.
• Lead or contribute to cross-functional initiatives such as ERP upgrades, cost-reduction programs, and new product introductions
• Promote continuous improvement of procurement processes, tools, and best practices.
• Ensure compliance with company policies, procedures, and applicable regulations.
• Complete initial and recurrent training requirements in a timely manner.
• Other duties may be assigned.

SUPERVISORY RESPONSIBILITIES 

• Lead, manage, coach, train and directly supervise assigned team members. 
• Assign duties and examine work for exactness, completeness, and compliance.  
• Be accountable for the activities, workflow, work schedules, attendance, and compliance with safety, standards and policies for all assigned staff.   
• Oversee staff; perform reviews, departmental policies and procedures, budgets and capital, compliance and scheduling.   
• Coordinate within the Supply Chain team and program teams for support of Supply Chain Excellence. 

ADDITIONAL RESPONSIBILITIES 

The individual employed in this position is expected to dress appropriately (determined by area in which their work is performed), report to work on time, have excellent work habits, and have a cooperative and positive attitude in the work setting; exhibits respect and professionalism when interacting with customers, and all employees; must adhere to company policies, procedures and safety standards. 

QUALIFICATIONS   

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the minimum knowledge, skill, and/or ability required. 

• Bachelor's degree from four-year college or university; or an equivalent combination of education and experience. Aviation Management or Business, preferred.
• Seven years minimum experience within, or related to the assignment, or an equivalent combination of education and experience. 
• Ability to exercise technical problem-solving skills and crisis management.
• Leadership: a demonstrated ability to lead people and get results through others.
• Management: must possess the ability to organize and manage multiple priorities.
• Team Player: Must possess ability to Build Positive Relationships and to maintain cross-functional partnerships and collaboration. 
• Excellent written; verbal interpersonal and communication skills including presentation skills.
• Effective analytical and problem-solving skills.
• Effective organization skills including the ability to prioritize and plan work.
• Effective computer skills; Microsoft Office Software and other company and discipline specific software applications.
• Must be detail oriented with the ability to multi-task.

LANGUAGE SKILLS 

• Read, write and understand the English language. 
• Ability to read, write, analyze, and interpret complex contracts, regulatory documents, technical documents, engineering drawings, regulations, procedures and manuals.  
• Excellent verbal and written skills in the English language, to include strong interpersonal skills and the ability to persuade others without creating adversarial relationships. Overcomes communication barriers. Organizes and presents information effectively to large groups in public settings. 

CERTIFICATES, LICENSES, REGISTRATIONS 

• None

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Standard safety precautions are required in all areas where hazardous conditions exist. 

TRAVEL

• Occasional travel may be required; the employee filling this position must be willing to travel on short notice and possibly for extended periods.

WORK ENVIRONMENT

The following work environment and characteristics described are representative of those an employee encounters while performing the essential functions of this job. 

• Standard office environments. 
• Exposure to noise, smells, dust and fumes typically associated in an aviation environment.
• Close proximity to several industrial hazards including electrical, mechanical and chemical.

SAFETY STATEMENT

All employees have a responsibility to cooperate in promoting and maintaining a safe and healthy work environment, to take reasonable care of their own health and safety and to encourage the health and safety of all other team members. 

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job.   They are not intended to be an exhaustive description of all work requirements and responsibilities.  The job description does not constitute an employment contract and is subject to change as needed.