Accounting Specialist (Part-Time)

Job Description

Job Description

DEFINITION

Coordinates schedules, activities and reports with other departments. Helps establish and maintains operating procedures. May specialize in one or more functional areas such as accounts receivable, accounts payable, payroll, grants, budget etc. Oversees workflow for completeness.

This is clerical accounting work maintaining financial records and processing transaction documents, usually involving multiple registers.

An employee of this class is responsible for one or more clerical accounting operations including but not limited to maintaining multiple account registers, reconciling bank accounts, preparing and reviewing data processing transactions and verifying the accuracy of accounting documents, records and transactions. Work requires the exercise of initiative and independent judgment.

SUPERVISION RECEIVED

General supervision is received from the Finance Director.

EXAMPLES OF DUTIES (Illustrative Only)

Essential:

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills, and other characteristics.)

• Maintain records and perform entries related to payables, cash receipts, and receivables.

• Reconciles documents and records to computer printouts of daily transactions and statements; researches discrepancies and prepares transmittals or enters data utilizing computer workstation for corrections.

• Processes accounts receivable billings for license accounts.

• Has some involvement in the implementation of system components and update of standard operating procedures.

• Process bi-weekly payroll, as well as any reporting and payment of payroll related expenses.

• May lead the work of lower level staff related to bank deposits, balancing cash receipts, cash disbursements and reviewing both bills and payroll for entry and payment.

• Reviews documents and registers for internal consistency, completeness, clerical and mathematical accuracy, and conformance to procedures.

• Retrieves information to respond to inquiries including researching, analyzing data and resolving problems.

• Interacts with other city departments personnel in a professional manner

• Performs related work as required.

DESIRABLE QUALIFICATIONS

Note: The required level and scope of the following knowledge and skills relate to the level of the position as defined in the class characteristics.

Knowledge of:

• Knowledge of the principles and practices of bookkeeping, including transactions, procedures, terminologies and systems, and office procedures.
• Knowledge of spreadsheet and word processing software (i.e. Excel, Word, etc.)
• Knowledge of good math, analytical and communication skills required.
• Knowledge of word processing, spreadsheets, and account receivable systems.

Skill in:

• Skill in accounting and computer skills.

Ability to:

• Ability to organize, direct, and control functions performed by accounting clerks.
• Ability to accurately perform arithmetic calculations utilizing an adding machine and calculator.
• Ability to trace transactions through various steps and processes to locate discrepancies.
• Ability to assign cost accounting codes.
• Ability to operate a computer workstation.

Minimum Education and Experience

2-4 years experience in clerical accounting or bookkeeping work, preferably in a municipal setting.

High School Diploma supplemented with 2 years college level courses including bookkeeping, business math or related courses.

Previous experience in a lead position is preferred.

May substitute years of experience and education.

Bilingual (Spanish/English) highly desirable.

Demonstrated ability to develop and maintain positive working relationships with co-workers and other city department personnel.

Any equivalent combination of experience and training that provides the desired knowledge, skills and abilities.

Special Requirements : Possession of a valid and appropriate driver’s license when required for job-related duties;

Physical Demands and Working Conditions:

Work is performed in normal office setting. Noise level is generally moderate (primarily from office machines). Tasks require the ability to exert light physical effort in sedentary to light work but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or workstation.

Hazards : None.

Selection Guidelines : Formal application; rating of education and experience; oral interview and reference check; job-related tests may be required.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the City and the requirements of the job change.

Local Government.

Company Description

Local Government.