Property Management Specialist

Job Description

Job Description

A growing organization is seeking a Property Management Specialist to support business operations by coordinating property management activities, maintenance requests, vendor communication, and administrative functions. This role serves as a central point of contact for maintenance coordination and helps ensure properties remain safe, functional, and well maintained while supporting day‑to‑day operational needs.

Key Responsibilities

• Coordinate and manage property maintenance requests across multiple locations, including logging, prioritizing, tracking, and following up on repairs and service needs
• Schedule and communicate with vendors, contractors, and service providers to ensure timely and cost‑effective completion of work
• Monitor open work orders and provide regular status updates to leadership regarding progress, delays, and completion
• Maintain accurate records related to leases, utilities, inspections, warranties, certificates of insurance, and other facility documentation
• Provide administrative support for facilities projects, preventative maintenance programs, and vendor management initiatives
• Prepare operational reports, track key metrics, and maintain organized databases, spreadsheets, and vendor files
• Support licensing, insurance, property documentation, and maintenance coordination activities
• Assist with special projects and business operations initiatives as assigned

Required Skills & Qualifications

• Highly organized with strong attention to detail and record‑keeping accuracy
• Strong multitasking and prioritization skills in a fast‑paced environment
• Proficiency in Microsoft Office (Excel, Word, Outlook); ability to learn internal systems
• Excellent written and verbal communication skills with a professional, service‑oriented approach
• Self‑motivated and able to work independently while collaborating across departments

Experience & Education

• High school diploma or equivalent required
• Minimum of 2 years of administrative assistant experience
• Prior property management or facilities‑related experience required
• Valid driver’s license with a good driving record
• Proficient in speaking, reading, and writing English