Medical Administrative Secretary

Medical Administrative Secretary

Schedule: Full-Time; Monday -Friday 8-4:30pm EST

Position Summary

We are seeking a highly organized and detail-oriented Medical Administrative Secretary to provide comprehensive administrative support to physicians and faculty. This role is responsible for calendar management, scheduling, correspondence, travel arrangements, legal documentation coordination, physician documentation support, and various administrative functions that contribute to efficient daily operations.

Key Responsibilities

• Manage physician calendars, schedule meetings, lectures, and appointments, and resolve scheduling conflicts.
• Support clinic operations by answering incoming calls, scheduling patient appointments, and obtaining demographic information for entry into the electronic health record (EHR).
• Review, edit, proofread, and distribute physician office notes and correspondence.
• Transcribe physician letters and documents, ensuring accuracy, grammar, and proper formatting.
• Handle incoming and outgoing mail and other departmental correspondence.
• Coordinate legal matters, including subpoenas, depositions, and physician court appearances.
• Prepare PowerPoint presentations and assist with manuscripts, publications, and journal articles.
• Assist with surgery scheduling and related administrative processes.
• Arrange business travel and process travel reimbursements.
• Serve as backup administrative support for adjacent faculty members.
• Perform additional administrative duties as assigned.

Qualifications

• High school diploma required; associate or bachelor's degree preferred.
• Previous administrative, executive assistant, medical office, or healthcare support experience preferred.
• Proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, and Excel.
• Experience with electronic health records (EHR) systems preferred.
• Strong written and verbal communication skills.
• Excellent proofreading, organizational, and multitasking abilities.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong attention to detail and ability to prioritize competing deadlines.

Preferred Skills

• Healthcare or physician practice experience.
• Experience coordinating legal documentation and scheduling.
• Familiarity with travel and expense management systems

Why Join Us?

This role offers the opportunity to work closely with physicians and faculty in a collaborative environment while supporting critical clinical, administrative, and academic operations. The position is ideal for an organized professional who enjoys managing multiple responsibilities and contributing to the success of a dynamic healthcare team.

This is a Contract position based out of Norfolk, VA.

The pay range for this position is $22.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Norfolk,VA.

This position is anticipated to close on Jul 17, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.