Administrative Assistant

Job Description

Job Description

Administrative Assistant
Company: All South Consulting Engineers (ASCE)
Location: Gonzales, Louisiana

 
Why People Love Working With Us:

At All South Consulting Engineers , we design more than infrastructure—we shape communities. As a full-service, privately owned firm in Southeast Louisiana, we specialize in municipal and civil engineering , delivering innovative, efficient, and resilient solutions .
We combine cutting-edge technology, regulatory expertise, and strategic planning to create sustainable infrastructure that makes an impact. Recognized as one of the Gulf South’s fastest-growing firm s, we foster a collaborative workplace where your ideas truly matter.
Ready to lead groundbreaking projects , work with experts, and make a difference? Join us today!   
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At All South Consulting Engineers , we are committed to building stronger communities through innovative infrastructure solutions across the Gulf South. Our work spans municipal, civil, and disaster recovery projects, with a focus on precision, sustainability, and community impact. We are looking for a proactive and detail-oriented Administrative Assistant to help keep our operations running smoothly and support our mission of delivering excellence in engineering services. If you're organized, resourceful, and thrive in a collaborative environment, we’d love to hear from you!
Role Overview

As an Administrative Assistant at All South Consulting Engineers, you will play a key role in supporting daily operations across departments. From managing schedules and coordinating meetings to maintaining databases and assisting with internal communications, your contributions will help ensure the efficiency and effectiveness of our team. This position offers the opportunity to work closely with leadership, support impactful projects, and contribute to a company that values precision, innovation, and community service.

 
Key Responsibilities

Administrative Support

• Assist in the preparation and distribution of documents, reports, and correspondence.
• Maintain and update company databases, ensuring accurate and up-to-date information.
• Coordinate and schedule meetings, appointments, and events for various departments.
• Handle general administrative tasks such as filing, data entry, and managing correspondence.

Office Management

• Ensure the office is well-maintained, including managing supplies and equipment.
• Handle logistics for company events, including venue booking, catering, and equipment setup.
• Provide on-site support during events, ensuring smooth operations and a positive experience for attendees.

Communication and Coordination

• Facilitate effective communication within the company by managing phone calls, emails, and other correspondence.
• Coordinate with external vendors and partners to ensure timely delivery of services and materials.
• Assist in the creation and management of content for internal communications and company newsletters.

Project Support

• Support the planning and execution of company projects and initiatives.
• Monitor and report on the progress of projects, providing insights and recommendations for improvement.
• Conduct research and gather information to support project development and decision-making.

Client and Community Engagement

• Work directly with clients to address inquiries and provide information about company services.
• Prepare and deliver presentations, reports, and proposals to clients and community stakeholders.

 
Qualifications

Educational Background

• Bachelor’s degree in Business Administration, Communications, or a related field preferred.

Experience

• 5+ years of experience in administrative support or a related role in a similar industry.
• Familiarity with office management principles and practices.

Technical Proficiency

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with office management software and tools is a plus.

Skills and Competencies

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Attention to detail and a high level of accuracy.
• Ability to work independently and as part of a team.
• Creative thinking and problem-solving abilities.

 
Key Competencies at All South Consulting Engineers

The ideal candidate will align with ASCE’s core values, including:

• Precision and Innovation: Delivering solutions that reflect technical excellence and creative problem-solving.
• Sustainability: Promoting green infrastructure and environmentally friendly practices.
• Community Impact: Designing infrastructure that improves public safety and quality of life.

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