Executive Assistant - Strategy and Operations - SPC

Executive Assistant - Strategy and Operations - SPC

Location: Cambridge, MA

About the Job

Join the team transforming care for people with immune challenges, rare diseases, cancers, and neurological conditions. In Specialty Care, you'll help deliver breakthrough treatments that bring hope to patients with some of the highest unmet needs.

At Sanofi, we chase the miracles of science to improve lives. We're seeking a detail-oriented, proactive Administrative Assistant to join our Specialty Care North America (SPC NA) Strategy and Operations team in support of operational programs, leadership meetings, and key initiatives across Specialty Care.

The Strategy and Operations Office is growing to support key strategic initiatives and operational excellence. This role will work closely with the Head of Strategy & Operations and the Portfolio Operations Manager, serving as a key connector across internal teams, external vendors, and stakeholders. This role is essential to ensuring seamless execution of strategic programs and enabling the Strategy & Operations team to focus on high-impact work.

Main Responsibilities:

• Event & Meeting Logistics
• Coordinate travel bookings and process expense reports, including flights, hotels, and ground transportation
• Coordinate speaker logistics for programs and events, including travel arrangements and day-to-day communication
• Assist with logistics for internal meetings and events, including registration, rooming lists, catering, AV setup, calendar management, transportation, and space planning
• Support virtual event coordination as needed, including platform setup, attendee communications, and day-of logistics
• Coordinate post-event shipment and materials management, including packing, tracking, and reconciliation of event materials and supplies
• Administrative & Operational Support
• Assist with processing NDAs, Purchase Orders (POs), and invoices in Coupa
• Support the administrative elements of NALT and ComOps biweekly meetings, including coordinating meeting times, collecting and organizing content, and distributing agendas and pre-reads
• Capture meeting notes, distribute action items, and coordinate follow-up across teams for internal Strategy & Operations meetings and workstream calls
• Collect, organize, and maintain program assets (scripts, bios, decks, visuals) and deliverable trackers
• Support JD and org chart formatting, updating, and version maintenance
• Coordinate calendars and internal communications for the team
• Prepare and distribute meeting materials and summary documents
• Maintain organized file repositories and ensure version control
• Project & Coordination Support
• Track project timelines, deliverables, and status updates across multiple initiatives in collaboration with the Portfolio Operations Manager
• Coordinate slide deck development with vendors or internal teams for leadership programs and workstream meetings, including gathering inputs, managing review cycles, and ensuring timely delivery
• Identify opportunities to streamline administrative workflows and improve ways of working

About You

Required Qualifications:

• High School diploma required; Bachelor's degree preferred
• 24 years of experience in administrative support, operations, or event support (healthcare/pharma preferred)
• Proficiency in MS Office (Excel, PowerPoint, Word) and collaboration tools (Teams, SharePoint, Smartsheet)
• Strong organization and time-management skills with ability to prioritize multiple deadlines
• Experience with purchase orders and expense management
• Excellent written and verbal communication skills with attention to detail
• Strong interpersonal skills and ability to work across diverse stakeholder groups
• Familiarity with AI-enabled tools and digital platforms to support efficiency

Preferred Qualifications:

• Experience supporting senior-level teams or executives in an administrative or coordination capacity
• Familiarity with pharmaceutical commercial operations
• Experience processing vendor contracts or NDAs
• Exposure to data visualization tools (Power BI, Tableau) a plus

Key Competencies:

• Proactive problem-solver with strong follow-through
• Collaborative team player comfortable working across matrixed organizations
• Exercises sound judgment and maintains confidentiality
• Thrives in fast-paced environments with shifting priorities

Why Choose Us?

• Bring the miracles of science to life alongside a supportive, future-focused team.
• Discover endless opportunities to grow your talent and drive your career, whether it's through a promotion or lateral move, at home or internationally.
• Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
• Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs and at least 14 weeks' gender-neutral parental leave.