Administrative Assistant-San Diego, CA

Job Description

Job Description

Job Summary:

As our Administrative Assistant, your mission is to optimize office operations, enhance communication effectiveness, and provide timely support to the Program Manager, ensuring a well-organized and productive work environment at SCRAM of California.

Duties/Responsibilities:

* Prioritize and manage schedules effectively.

* Implement streamlined administrative processes.

* Enhance communication channels.

* Maintain organized records.

* Prepare reports and documents.

* Coordinate office logistics.

* Answer phones and return voicemails.

* Event/meeting planning

* Special projects

* Order supplies and materials.

* Money handling and reporting

* Assist clients with Frequently Asked Questions

* Conduct intakes (screening and assessment)

* Schedule orientation and installation appointments for all new referrals

* Install, remove, conduct maintenance and clean all equipment.

* Other administrative duties.

Skills/Abilities:

* Excellent organizational skills and attention to detail

* Strong written and verbal communication skills

* Self-motivated and not needing frequent direction from management

* Time Management

* Attention to Detail

* Problem-Solving

* Technology Proficiency

* Proactive Attitude

* Adaptability

* Dependability

* Professionalism

* Initiative

* Confidentiality

* Diplomacy

Education and Experience:

* High School Diploma or GED

* 1 year in Administrative Assistant/Customer Service role or 1 year of transferable skill set preferred

Physical Requirements (With or without reasonable accommodation):

* Sitting: 41% to 70%

* Standing: 41% to 70%

* Walking: 41% to 70%

* Reaching: 15% to 40%

* Kneel: 15% to 40%

* Squat: 15% to 40%

* Lift/Carry: 15% to 40% and 25 lbs

* Fine Motor Movements: Over 70%

*** All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.