Administrative Assistant

Administrative Assistant

STG Inc. is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States. We excel at infrastructure development in environmentally and logistically complex locations. Our teams deliver specialized projects across Alaska, including wind energy installations, communication towers, and power systems for remote communities.

As the Administrative Assistant, you will work onsite in Anchorage, AK and will support the day-to-day accounting and administrative operations of the company. You will serve as the first point of contact for visitors and callers, providing professional customer service and administrative support. You will be responsible for a variety of clerical, organizational, and coordination tasks that help maintain efficient office operations and ensure a professional front office environment.

Responsibilities include:

• Greeting visitors promptly in a professional, friendly, and courteous manner.
• Answering and routing multi-line phone calls, taking accurate messages as needed.
• Checking and responding to messages from the main company voicemail daily.
• Opening, date stamping, distributing, and processing all incoming mail.
• Coordinating incoming and outgoing inter-office paperwork.
• Scanning, logging, and electronically filing all purchase orders and other key documents.
• Maintaining organized paper and electronic filing systems for company records.
• Booking travel and accommodation reservations for employees as requested.
• Entering data accurately into Excel, Word, Smartsheet, and other business applications.
• Monitoring office and kitchen supply inventories, placing orders and restocking weekly.
• Maintaining cleanliness and organization of common areas, including the kitchen and conference rooms.
• Assisting with meeting and training setup and cleanup in conference rooms.
• Assisting with scheduling building or office repair and maintenance services.
• Providing administrative and accounting support for various staff and projects as assigned.
• Supporting other departments with administrative duties as needed.
• Working in a constant state of alertness and in a safe manner.
• Performing other duties as assigned.

Supervisory Functions:

This position does not have supervisory responsibilities.

Knowledge, Skills, & Abilities:

• Strong computer skills with the ability to navigate and research using the internet. Proficient in Microsoft Office Suite applications (Excel, Word, Outlook).
• Skilled in using standard office equipment, including multi-line telephones, copiers, scanners, fax machines, and related devices.
• Knowledge of general office practices such as filing, document preparation, mail distribution, receptionist duties, and supply ordering.
• Demonstrates professional phone etiquette and clear, courteous communication with internal and external contacts.
• Strong organizational skills with the ability to manage multiple tasks, prioritize workload, and maintain attention to detail.
• Efficiently plans and executes tasks, meeting deadlines in a fast-paced environment while maintaining accuracy.
• Capable of performing basic mathematical calculations (add, subtract, multiply, divide using whole numbers, fractions, and decimals).
• Ability to type a minimum of 45 words per minute accurately and use a 10-key by touch.
• Maintains a high level of accuracy in data entry, documentation, and recordkeeping.
• Handles sensitive and confidential information with discretion and professionalism.
• Ability to manage both paper and electronic filing systems effectively and maintain records for retrieval and compliance.
• Works effectively under pressure, adapts to changing priorities, and maintains performance during frequent interruptions.
• Demonstrates tact, diplomacy, and professionalism in interactions across all levels of the organization.
• Ability to work effectively within an Alaska Native Corporation multi-business environment.

Who is STG Inc. looking for?

Minimum Qualifications:

• High School Diploma or GED equivalent required.
• One (1) or more years of office or administrative experience required.
• Work-related experience using Microsoft Office Suite (Excel, Word, Outlook) required.
• Ability to pass a drug and background screenings required.

Preferred Qualifications:

• Associate degree in Accounting, Finance, or Business Administration, or a related field.
• One (1) or more years of accounting-related experience.
• Experience working in the construction, engineering, or equipment service industry.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position operates in a fast-paced, multitasking office environment that requires efficient and accurate performance. The employee must remain flexible to handle shifting priorities, last-minute project support, and varying workloads. Occasional evening or weekend work may be required to meet deadlines.

More reasons you will love working with STG Inc.:

• Competitive wages and bonus programs.
• Mentorship Program.
• Tuition reimbursement.
• Safety Gear Allowance: $350.00 in reimbursement annually.
• Health insurance through the Federal Employee Benefit Program (FEHB) with many plans to choose from with low employee premiums.
• FSA health care and/or dependent care/HSA with HDHP.
• Dental and Vision Insurance.
• Employee Assistance Program for you and your family.
• Company paid Life Insurance, AD&D, LTD.
• Voluntary paid Life Insurance and AD&D as well as STD, Accident, Cancer/Critical illness, and Whole Life Insurance.
• Paid Sick Leave as outlined in the company handbook.
• Paid time off is based on an employee working 2080 regular hours per year [40 hours per week]. May increase per years of service with the Company in eligible status.
• 10 Regular Holidays, 1 Bonus Work Anniversary "Floating" Holiday. Eligible after 1 year of service, must be taken within the calendar year.
• 401(K) match at $0.50 on the dollar up to 6% of your contribution.

EEO STATEMENT Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits. REASONABLE ACCOMMODATION It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities. The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.