Payroll Accountant

CodePath is the largest educator of college computer science students in the country. We've trained over 40,000 students from 1,000+ universities, and our partners include Amazon, Google, and other leading technology companies. We've spent nearly a decade training the next generation of technical talent, and we just launched a $150M initiative with Anthropic, building one of the most ambitious AI workforce programs in the world. We're now expanding into new markets and scaling our team so we can move at the speed AI is transforming the workforce. People joining CodePath now will have the opportunity to help architect the next frontier of our work. We believe technical skill is the fastest way to turn raw talent into real opportunity. We train the engineers the AI era runs on, building toward millions of learners, hundreds of millions in revenue, and billions in economic impact. If you want to own something and be part of a 0-to-1 journey at an organization moving at the speed of AI, this is the place to build it. About the Role Location: Remote, United States Role Type: Full-Time Reports To: Head of Finance Department: Finance Compensation: $70,000–$85,000 per year CodePath Finance runs payroll across multiple entities, pay schedules, and states for salaried staff, hourly and seasonal instructors, and fellows in Claude Corps, our program with Anthropic. Claude Corps is growing from roughly 100 to 1,000+ fellows, which takes us from six payroll cycles a month to at least ten. You own assigned payroll cycles end-to-end, from timecard close through funding and post-payroll reconciliation, and you back up our Accounting Manager across all cycles. This is a payroll role with real accounting depth: you process payroll, reconcile it to the general ledger, and catch compliance risks before they reach an employee’s paycheck. Key Responsibilities - Payroll processing. Run assigned cycles for exempt and non-exempt employees, including overtime, regular-rate premiums, bonuses, commissions, and off-cycle and correction runs. Maintain pay rates, worksite assignments, deductions, and direct deposit in our PEO platform (CoAdvantage). - Employee changes and timekeeping. Process new hires, terminations, and pay changes with HR.

Review timecards, drive supervisor approvals on schedule, and flag when a new hire’s state requires a new pay schedule or tax setup. - Retroactive pay. Verify approvals, confirm hours have not already been paid, maintain the retro pay tracker and support, and surface root causes of recurring requests. - Accounting and reconciliation. Prepare payroll journal entries coded to the correct entity, program, and account. Reconcile wages payable, tax withholdings, benefit deductions, accrued PTO, and clearing accounts; research and resolve payroll-to-GL variances; own payroll accruals for month-end close. - Compliance. Apply federal, state, and local rules on withholding, taxable wages, pay frequency, and final pay. Support multi-state tax filings, respond to state tax notices, and process wage garnishments and support orders. - Audit readiness. Keep documentation traceable from timecard to approval, payment, and journal entry all year. Prepare reconciliations, schedules, and sample support for financial statement and benefit plan audits. - Process improvement. Document the procedures you run, keep supervisor FAQs and decision guides current, and use AI and automation to cut manual work and errors. What Success Looks Like - 30 days: Independently run at least one full payroll cycle, from timecard close through reconciliation, while learning our entities, states, systems, and retro pay process. - 60 days: Own all assigned payroll cycles and their reconciliations independently, and have written procedures for your cycles. Be ready to run the Accounting Manager's cycles solo during planned or unplanned absences, and put a working process in place for getting timecard approvals in on time.