Project Coordinator, Aviation

Landrum & Brown is a global aviation consulting firm with airports at the core of our DNA. We bring passion and creativity to solve the most complex global aviation challenges with the potential to enhance the world.Serving airports and other aviation clients for more than 70 years across all seven continents, our aviation consulting practice includes both planning and development services that span activation planning, airfield and airspace, business and finance, commercial development, environmental, ground transportation, master planning and strategy, terminal planning and design.Job SummaryWe are seeking a highly organized and proactive Project Coordinator to support Project Managers (PMs), Deputy Project Managers (DPMs), Project Accountants, and project teams across large and complex projects. This role is responsible for coordinating administrative and operational project activities that help ensure projects remain organized, compliant, financially supported, and on schedule.The Project Coordinator will play a critical role in reducing administrative burden on technical project leadership by supporting project coordination workflows, deliverable tracking, contract administration activities, billing readiness support, and day-to-day project operations. This position serves as a key liaison between project teams, subcontractors, clients, and internal departments to help maintain efficient project execution and consistent administrative processes.This role is ideal for a detail-oriented professional who thrives in a fast-paced, deadline-driven environment and can effectively manage multiple priorities while maintaining strong communication and organizational skills.Responsibilities & QualificationsResponsibilities:Project Coordination & Administrative SupportSupport PMs and DPMs with day-to-day project coordination and administrative activitiesSupport project communication and workflow coordination across multiple stakeholders and disciplinesMaintain accurate project records and assist with project setup and tracking activitiesBilling Readiness & Project Financial CoordinationTrack missing timesheets, labor entries, expense documentation, and billing-related action itemsCoordinate collection and organization of invoice backup and supporting documentationAssist with invoice readiness activities and administrative review of billing support documentationSupport percent-complete tracking and project status coordination activities as directedFollow up with project teams and internal stakeholders to support timely completion of billing-related tasksAssist Project Accountants and PMs with project financial coordination and reporting supportSupport budget tracking activities and administrative coordination of project financial informationContract Administration & Subconsultant CoordinationPrepare, route, and track subagreements, amendments, task orders, and Notices to Proceed (NTPs)Maintain subcontract and contract tracking logs, including execution status and key administrative deadlinesMonitor Certificates of Insurance (COIs) and compliance documentation requirementsCoordinate with subcontractors and internal teams to collect required documentation and support timely contract executionSupport onboarding and setup of subcontractors and vendorsAssist with administrative coordination of subcontract amendments and change ordersMaintain organized contract files and project documentation recordsQualificationsAssociate’s or Bachelor’s degree in Business Administration, Project Management, Accounting, or related discipline.1-2 years of experience in project coordination, project administration, operations support, or related administrative/project support roleExperience supporting large, multi-disciplinary, or complex projects preferredStrong organizational skills with ability to manage multiple priorities and deadlinesStrong written and verbal communication skillsAbility to work collaboratively with technical staff, accounting teams, subcontractors, and clientsDetail-oriented with strong follow-up and problem-solving abilitiesProficiency in Microsoft Office Suite, including Excel, Word, Outlook, and TeamsExperience with project management systems, ERP systems, SharePoint, or document management platforms preferredPreferred ExperienceExperience within aviation, engineering, environmental, architecture, consulting, construction, or professional services industriesFamiliarity with project billing support processes, subcontract coordination, and contract administration activitiesExperience supporting project documentation workflows and deliverable trackingExposure to Deltek Vantage Point/Vision, Oracle, SAP, or similar project/accounting systems preferredAdditional Information#LI-Hybrid#LI-GICentralLandrum & Brown offers a comprehensive total rewards package. Our benefits may include extensive medical, disability and life insurance coverage, continuing education benefits, paid time off, employee assistance program and a retirement savings plan with company matching contributions.We encourage all candidates to explore our total rewards offering.Collaboration, mission-driven focus, discipline, and leadership skills developed through military service benefit us all. Whether you are a Veteran, Guardsman or Reservist, a Military Spouse or you are planning to transition to civilian life in the near future, we welcome and value your application.Landrum & Brown is an equal opportunity employer, and we prohibit discrimination and harassment of any type as protected by federal, provincial, state or local laws. We celebrate diversity and are committed to creating an inclusive environment for all employees. The company and its employees are required to comply with all local health authority, legal or lawful client requirements. #J-18808-Ljbffr Landrum-