Business Office Associate

Business Office Assistant

Our client, located near Canaan, NY is seeking a Business Office Assistant to join its administrative team. This is a full-time, on-site position offering a great opportunity for a detail-oriented and highly organized individual to contribute to the daily financial operations of a mission-driven organization.

Reporting to the Director of Finance, the Business Office Assistant will provide support in multiple areas including bookkeeping, accounting, payroll, accounts payable and receivable, and general administrative functions. This role is ideal for someone with strong accounting knowledge, excellent computer skills (especially in QuickBooks and Google Suite), and the ability to thrive in a dynamic, collaborative environment.

Responsibilities of the Business Office Assistant will include:

• Assist in managing daily financial transactions including billing, receivables, payables, and cash flow
• Handle check and cash processing, prepare bank reconciliations, and assist with payroll
• Support audit preparation by compiling financial data and documentation
• Ensure compliance with tax laws and filing requirements at the local, state, and federal levels
• Generate reports for accreditation and regulatory organizations as needed
• Process and verify invoices and purchase requisitions
• Manage vendor accounts and maintain accurate records
• Reconcile credit card statements and ensure appropriate expense allocations
• Manage billing and collections, including communication with clients
• Maintain accurate records of contracts, cash receipts, and accounts
• Assist in maintaining payroll records and processing payroll when needed
• Support preparation of manual checks and benefit disclosures
• Maintain documentation such as employee agreements and 403(b) compliance records
• Distribute departmental budgets and manage incoming/outgoing mail for the Business Office
• Maintain filing systems, organize documents, and ensure accurate recordkeeping
• Respond to inquiries from clients regarding billing and account information