Administrative Assistant

Job Title:  Corporate Management Team Administrator
Department:  Corporate Management Team
Shift: Core business hours are Monday-Friday, 8am-5pm
Direct Report: General Affairs & Procurement Unit Manager
Type: Non-exempt; Full-time

About the Administrator position

We are looking for an experienced Administrator who will help with organization of corporate activities on a daily basis, supporting managers and ensuring our office procedures run smoothly. Your duties will include managing office equipment, booking meetings and events, arranging travel and distributing mail.

You should be highly organized, able to multitask with ease and have experience as an Office Administrator, Secretary or relevant administrative role. You should also be familiar with office software (e.g. MS Office), including word processors, spreadsheets and presentations. 

Responsibilities are:

• Administer control of visitor access system for the site
• Welcome, escort, and support visitors and guests
• Maintain the schedule of plant tours and meeting rooms
• Arrange business trips and make reservations for airline tickets, accommodation, etc.
• Control employee badge creation/replacement process and ensure integrity
• Support and/ or coordinate employee appreciation activities as well as special events for internal and external participants
• Prepare, ship, and monitor small package and express mail items
• Confirm invoices; input the information in SAP and E-Accounting systems
• Communicate with all levels of employees across the organization and external stakeholders
• Perform general administrative tasks in an efficient and effective manner
• Provide support and guidance to expatriate employees for adapting to local community
• Provide support for the Managing Director as required
• Perform other duties as assigned by management

Requirements are:

Education: 

• (Required) high school diploma or GED
• (Preferred) associate's degree in a related field 

Experience: 

• (Required) previous relevant experience
• (Preferred) previous experience in the manufacturing industry 

Language:

• (Required) good command of written and spoken English

Skills & Knowledge:

• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources
• Management of Material Resources - Obtaining and seeing to the appropriate use of equipment, facilities, and materials needed to do certain work
• Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction
• Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology
• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems
• Reading Comprehension - Understanding written sentences and paragraphs in work related documents
• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
• Monitoring - Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action

Physical Demands:

• Must be able to frequently move about the manufacturing plant campus, general office environments, production areas, and occasionally ascend/descend stairs
• Must be able to remain in a stationary position 50% of the time
• Must be able to operate a computer and other office productivity machinery
• Must be able to position self to file documents including the top and bottom drawers of file cabinets
• Must be able to occasionally move office equipment and supplies weighing up to 25 pounds

Benefits:

• 401(k), 401(k) matching
• Health insurance, dental insurance, vision insurance, life insurance
• Paid Time Off
• Paid Holidays

Hankook Tire is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law. 

DISCLAIMER: The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be construed as an exhaustive list of responsibilities, duties, and skills required of personnel so classified.