Project Manager, Defense Manufacturing Program Office

Requisition Id 16686 Overview:Oak Ridge National Laboratory (ORNL) is seeking a Project Management Associate to support the Defense Manufacturing Program Office (DMPO) within the National Security Sciences Directorate (NSSD). This position provides programmatic and operational support to Program Managers executing a diverse portfolio of applied research and development programs in advanced manufacturing.The selected candidate will work under general supervision of the Project and Portfolio Manager, with day-to-day tasking aligned to Program Managers, to support execution of program priorities. This role will focus on program financial tracking, federal sponsor reporting, and procurement coordination, ensuring that programs are effectively managed within cost, schedule, and compliance constraints.The position plays a key role in supporting Program Managers in tracking program costs, preparing and delivering financial reports to sponsors, and coordinating procurements necessary for project execution. This includes working across ORNL systems and organizations to ensure accurate financial data, timely acquisition of resources, and alignment with DOE and national security program requirements.Major Duties/Responsibilities:Program Financial Management & Sponsor ReportingTrack program and project financials across a multi-project portfolioMaintain budgets, forecasts, and burn rate analysesPrepare sponsor-facing financial reports and briefingsEnsure reporting aligns with contractual and sponsor requirementsOrganizes, plans, and develops common procedure for budget activity leads to follow during the Lab’s planning and budgeting process.Develops and analyzes financial forecasts and trends; evaluates financial status of budgets; issues summary reports; makes recommendations for corrective actions if necessaryMonitoring federal strategic partnership projects (SPP) financial status to ensure projects are within budgetFederal Project Reporting & CompliancePrepare and coordinate federal reporting deliverables (monthly, quarterly, annually)Ensure accuracy and timeliness of submissionsSupport audits, reviews, and compliance trackingProcurement & Acquisition CoordinationCoordinate procurements, requisitions, and vendor interactionsTrack procurement status and align with project schedulesEnsure compliance with ORNL and federal acquisition requirementsProgram Execution SupportSupport program deliverables, reporting, and meeting coordinationEnsure alignment between financials, procurement, and technical workPerform ad-hoc activities as directed by the DMPO staffDeliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure successPerform high risk property reviews, identifying strategic materials and equipment. Reviews would include technical write-ups and destruction plansBasic Qualifications:A BS/BA degree and 5-7 years of relevant financial, contracts administration, procurement, project support, or related experienceExperience in financial management and procurementPractical experience in utilizing software used at ORNL such as SAP, Ariba-SAP, Business IntelligenceThe candidate must possess the ability to function in a fast-paced environment requiring a high degree of accuracyMust be customer service oriented with the ability to communicate effectively with a diverse laboratory populationExcellent attention to detail and well-developed written and oral communication skillsRequires proficiency in PC Microsoft Office, word processing, spreadsheets, and databases, such as Excel, Access, Adobe Acrobat and WordMust possess the ability and willingness to work effectively as a member of a team, as well as independently, as requiredProficient at PowerBI and Advanced Excel (PowerPivot, PowerQuery)Preferred Qualifications:Experience in ORNL or federal R&D environmentExperience supporting sponsor reporting (DOE/DOD)Previous experience with similar projectsUnderstanding of project controls best practices regarding scope, time, cost, and riskBe open to new ideas and developing new processes as needed to meet mission needs and improve efficiency. Assist other projects in an ad-hoc role as-needed to fill in gapsUnderstanding of Federal Strategic Partnership Projects and associated funding documentsSpecial Requirements:Q and SCI Clearance: This position requires the ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.Visa Sponsorship: Visa sponsorship is not available for this position.This position will remain open for a minimum of 5 days after which it will close when a qualified candidate is identified and/or hired.We accept Word (.doc, .docx), Adobe (unsecured .pdf), Rich Text Format (.rtf), and HTML (.htm, .html) up to 5MB in size. Resumes from third party vendors will not be accepted; these resumes will be deleted and the candidates submitted will not be considered for employment.If you have trouble applying for a position, please email View email address on click.appcast.io is an equal opportunity employer. All qualified applicants, including individuals with disabilities and protected veterans, are encouraged to apply. UT-Battelle is an E-Verify employer.