Office Manager / Executive Assistant

Office Manager / Executive Assistant

Clayton Services is searching for an Office Manager / Executive Assistant to join a rapidly growing organization in The Woodlands, Texas. The Office Manager / Executive Assistant will play a key role in establishing and managing daily operations for a newly opened office. This position is ideal for a highly organized, resourceful, and proactive professional who thrives in a fast-paced, entrepreneurial environment and enjoys building processes from the ground up.

The initial focus will be on office setup, organization, vendor coordination, and administrative support, with the potential to transition into a long-term role providing high-level executive assistance.

Job Type: Temporary with Temp-to-Hire Potential Pay Rate: $28.00 - $35.00/hour Location: The Woodlands, Texas Start Date: Immediate Schedule: Monday - Friday, Onsite

Office Manager / Executive Assistant Responsibilities:

• Coordinate the setup, organization, and day-to-day operations of a newly established office.
• Manage incoming deliveries, shipments, office equipment, furniture, and supplies, ensuring items are received, tracked, and properly organized.
• Coordinate with vendors, building management, maintenance providers, and other service partners to ensure the office operates efficiently.
• Establish and maintain office procedures, organizational systems, supply inventories, and administrative processes.
• Oversee office purchasing, supply orders, and general administrative needs.
• Serve as the primary point of contact for visitors, deliveries, vendors, and general office inquiries.
• Identify operational needs, anticipate potential issues, and independently implement practical solutions.
• Maintain a professional, organized, and welcoming office environment.
• Assist with meeting preparation, conference room coordination, scheduling, and other administrative activities.
• Support leadership with calendar management, meeting coordination, travel arrangements, and correspondence as needed.
• Assist with preparing documents, presentations, reports, and other business materials.
• Handle confidential information and sensitive business matters with professionalism and discretion.
• Manage multiple priorities and respond quickly to changing needs in a growing organization.
• Take ownership of special projects and additional administrative responsibilities as the business expands.

Office Manager / Executive Assistant Skills and Abilities:

• Previous experience in office management, executive assistance, administrative coordination, or a similar role.
• Strong organizational skills with exceptional attention to detail.
• Ability to work independently, take initiative, and solve problems with minimal supervision.
• Comfortable working in a startup, entrepreneurial, or rapidly growing business environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Strong time management skills with the ability to prioritize competing deadlines.
• Professional demeanor and ability to interact confidently with executives, vendors, and business partners.
• Flexibility and willingness to take on a wide range of responsibilities, including hands-on office setup and organization.
• Ability to establish processes and create structure in an evolving work environment.
• High level of discretion, reliability, adaptability, and follow-through.
• Experience supporting senior executives, coordinating complex calendars, or managing executive travel is highly preferred.
• Previous experience opening a new office, coordinating office relocations, or establishing administrative operations is a plus.

Office Manager / Executive Assistant Education and Experience:

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 3+ years of relevant administrative, office management, or executive support experience preferred.
• Experience supporting senior leadership or working in a startup or high-growth organization is a strong plus.

Office Manager / Executive Assistant - Immediate need. Apply today!