Payroll Associate

This is an opportunity to join one of southern California’s leading General Engineering Contractors. Founded in 1965, C. A. Rasmussen, Inc. builds some of the most complex and noteworthy transportation and infrastructure projects in the region. At C. A. Rasmussen, Inc., we believe that our people are our greatest asset. The company is dedicated to attracting, developing and retaining future generations of leaders. Thank you for your interest in a career at C. A. Rasmussen, Inc. Position Description The Payroll Administrator runs C.A. Rasmussen's payroll function end to end as a one-person department. The role processes weekly payroll for approximately 100 union and non-union employees, prepares and submits certified payroll for Rasmussen and its subcontractors on public works projects, and administers payroll compliance. We are looking for someone who is a team player with a great attitude that takes initiative to meet deadlines and maintain positive working relationships with subcontractors, union representatives, and co-workers. Position Requirements Weekly Payroll — Union and Non-Union Process weekly payroll in Vista (Viewpoint) for all hourly and salaried employees, from timecard import. Review field timecards for completeness, job and phase coding, craft and class, and overtime; resolve discrepancies with foremen, superintendents and project staff before close. Apply wage and fringe rates by craft, classification and work area under CAR's collective bargaining agreements, and on public works projects apply the applicable prevailing wage rates. Calculate overtime, double time, shift and premium pay in compliance with California wage and hour law and the applicable CBAs. Maintain payroll master data: new hires, rehires, terminations, pay rate changes, withholding elections, direct deposit and recurring deductions. Process final pay on California-compliant timing for involuntary and voluntary terminations. Prepare union trust fund remittance reports and support union trust audits with payroll records. Review the payroll register each week before release and balance hours, gross pay, deductions and net pay Compliance Prepare and submit certified payroll records weekly for every active public works project through the California DIR eCPR system, LCPtracker, and other awarding-agency portals as required. Process federal certified payroll (Form WH-347 or agency equivalent) on federally funded projects. Collect subcontractor certified payrolls, review them for completeness, correct classifications, prevailing wage rates and fringe payments, and follow up on missing or deficient reports until resolved. Track certified payroll status by project and subcontractor so no submission deadline is missed and no progress payment is held for missing payrolls. Respond to awarding-body, DIR and union requests for certified payroll records within required timeframes. Maintain project wage determinations and apprentice rate records used in payroll and certified reporting. Administer all wage withholding orders: earnings withholding orders, child and family support orders, IRS levies, California FTB orders, and administrative wage garnishments. Calculate withholding under federal and California limits, apply order priority correctly when an employee has multiple orders, and remit payments on time. Complete and return employer responses and required employee notices within statutory deadlines. Keep garnishment records confidential and maintain a complete audit trail for each order Administration and Support Answer employee pay questions and resolve pay errors promptly and confidentially. Maintain payroll records and retain them as required by California and federal law. Support the Controller with payroll reports, labor data and audit requests. Document payroll procedures and maintain a desk manual so the function can be covered during absences. Keep current on changes to California wage and hour law, prevailing wage requirements and CBA rates. Perform other related duties as assigned. Qualifications 3+ years of payroll processing in California, including union payroll under collective bargaining agreements. Hands-on experience with California prevailing wage and certified payroll, including DIR eCPR submissions. Working knowledge of California wage and hour law: overtime, final pay, and wage statement requirements. Experience administering wage garnishments, support orders and tax levies. Ability to handle confidential information with discretion. Ability to work independently and meet a fixed weekly deadline. Construction industry payroll experience preferred, ideally heavy civil or public works. Experience with Vista (Viewpoint) software preferred. Experience with LCPtracker and Caltrans or federally funded projects preferred. Equal Opportunity Employer C. A. Rasmussen, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex, sexual orientation, gender identity or expression, genetics, national origin, disability status, or protected veteran status, or any other characteristic protected by federal, state or local laws. 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