Client Project Coordinator (CPC)

Parker Remick is a technology-focused, retained executive search firm. We help founders and top executives form entrepreneurial leadership teams that envision and build game-changing products and services. Our clients include leading companies such as Airbnb, Google, Waymo, Nordstrom, Nike, and Starbucks, as well as high-growth technology startups. The work done here matters everywhere: the C-suite leaders we place carry global responsibility for technologies that will influence how well and safely companies—and society—evolve. Our people are ambitious, thoughtful, and committed to doing the hard work required to deliver for our clients. We work as trusted partners, combining deep market expertise, a disciplined process, and access to exceptional leadership talent. As a firm, we do everything we can to make our clients wildly successful. Our work at Parker Remick is hiring great people, and we do the same for ourselves. We are extremely proud of our team. The Role Our boutique firm is growing, and we’re looking for a Client Project Coordinator (CPC) to drive end-to-end search operations, executive client service, and project delivery across active engagements. CPCs keep executive searches moving with precision by leading project workflows, managing multi-stakeholder scheduling and communication, maintaining real-time data integrity, and partnering across internal and client teams. In this role, you will apply problem-solving skills to synthesize issues and project updates into clear, polished internal and external communications, while leveraging modern technology, AI tools (such as Gemini), and automation to streamline operations, optimize search velocity, and deliver a high-touch experience for candidates and clients alike. This is a high-exposure role with an exciting growth path. Working directly alongside senior search consultants and client executive leaders, you will manage project deliverables and process standards across high-stakes executive searches. You’ll be trusted with confidential data, develop deep expertise in search project management and executive client interaction, and sharpen the business acumen and agility needed to excel in a fast-paced, tech-forward search environment. Who You Are Detail-Oriented: Exceptionally detail-oriented with the ability to manage multiple priorities, deadlines, and moving pieces simultaneously. Proactive & Action-Oriented: Anticipating needs, following through, and looking for ways to improve team processes and workflows. Strong Communication Skills: Polished written and verbal communication skills. Able to communicate effectively across email, Slack, video calls, and in-person settings. Executive Presence & Discretion: Polished, confident communicator accustomed to interacting directly with C-suite executives, senior leaders, and high-profile clients while exercising sound judgment and maintaining absolute confidentiality with sensitive data. Tech & AI Fluency: Strong working knowledge of modern business tools and systems (e.g., Salesforce, Confluence) paired with a tech aptitude to continuously adopt, experiment with, and leverage AI models such as Gemini, AI agents, automation, and tech workflows to optimize operational efficiency. Cross-Functional Collaboration: Proven capability to partner seamlessly across internal search teams, executive assistants, candidates, and client operations to drive alignment, streamline handoffs, and deliver an exceptional search experience. Adaptability & Agility: Thrives in a fast-paced, high-performance environment and can quickly reprioritize as needs and circumstances change. Team Collaboration & Flexibility: Works effectively with others, contributes positively to a supportive team environment, and embraces the flexibility and ownership that come with a small firm. Education & Experience: Associate's degree or higher and 2+ years of direct client service work, or equivalent combination of education and experience. Work Schedule: Able to work during standard business hours (Pacific Time Zone) with flexibility to work outside standard hours on occasion. Work Authorization: Authorized to work in the United States Expected Outcomes End-to-End Search Operations & Velocity: Drive search momentum and zero-defect execution by facilitating internal huddles, participating in client calls, leading multi-stakeholder scheduling, and applying analytical problem-solving to synthesize complex project status and updates into clear, actionable, and polished communications. Executive Client & Candidate Service: Serve as a trusted operational ambassador for Parker Remick, establishing high-touch concierge communication with client executive teams, Executive Admins, and high-profile executive candidates. Project Delivery & Data Integrity: Maintain real-time data accuracy across client progress reports, CRM systems, and project phase; analyze search metrics to proactively identify scheduling bottlenecks and ensure process compliance across active engagements. Multi-Search Capacity Management: Simultaneously coordinate project delivery and logistics across up to eight active executive searches with exceptional rigor, adaptability, and detail orientation. Process Standards & Continuous Improvement: Continuously evaluate and elevate search execution templates, client-facing status trackers, and standard operating procedures to uphold firm-wide quality standards. AI & Tool Optimization: Leverage modern technologies, AI models (including Gemini), AI agents, and automated workflows to optimize search velocity, streamline internal communication, and maximize operational efficiency. The good-faith pay range is $25 to $35 per hour, but experience and other valued attributes will be considered. We also have an annual target bonus program. Health, dental, and vision insurance coverage takes effect on the first day of the month following 30 days of continuous employment. At this time, Parker Remick covers all insurance premiums for employees who work at least 35 hours per week. Seven paid holidays per calendar year. Paid time off during company-wide shutdown between Christmas Day and New Year’s Day. Employees who work a minimum of 20 hours or more per week are eligible to accrue up to 10 days of paid vacation time in the first year. After 6 months of employment, you may be eligible to participate in the Firm’s 401(k) plan. One paid social justice day per year. The opportunity to learn and build your career in a values-driven organization where your voice is important to our success, and you are encouraged to actively contribute ideas and feedback. Parker Remick is a hybrid-model company with a Seattle office. Employees are permanently required to be in the office 3 days a week. Training for this position is also required on-site. Parker Remick is an equal-opportunity employer. As an executive search firm, we know that incredible people come from a wide range of backgrounds and experiences. We celebrate the unique contributions of every member of our team and are committed to creating an inclusive environment for all of our employees. If you require assistance during the application process, please don’t hesitate to reach out. #J-18808-Ljbffr Parker Remick, LLC