Onboarding Associate

Onboarding Specialist

Join a mission-driven organization dedicated to empowering individuals and strengthening communities. As an Onboarding Specialist, you'll play a vital role in creating a seamless, positive hiring experience for new team members. You'll coordinate every step of the onboarding process; from background checks to welcome letters-while ensuring compliance with state and federal regulations. Your work will help new hires feel supported and set them up for success from day one.

WHAT YOU WILL DO:

• Coordinate the Onboarding Experience: Manage the end-to-end onboarding process by sending offer documentation, background check packets, and welcome communications while ensuring new hires complete all required paperwork and attend orientation on time.
• Ensure Hiring Compliance: Conduct and track background checks, reference verifications, and motor vehicle record (MVR) screenings while maintaining compliance with company policies and state and federal regulations.
• Maintain Hiring Records: Prepare weekly orientation rosters, manage personnel and licensing files, and ensure all candidate and employee information is accurate and up to date within the applicant tracking system.
• Partner Across Teams: Collaborate closely with Talent Acquisition, Human Resources, and Operations to deliver a seamless onboarding experience and support staffing needs across the organization.
• Drive Process Excellence: Stay informed on employment laws and licensing requirements, identify opportunities to improve onboarding processes, and contribute to special projects that enhance the overall hiring experience.

MUST HAVE

• Education: High school diploma or GED required.
• Experience: 1+ years of Human Resources experience with a focus on recruiting, onboarding, interviewing, hiring, or HR administration.
• Compliance Knowledge: Working knowledge of federal and state employment laws, hiring regulations, and confidentiality requirements, with the ability to handle sensitive employee information professionally.
• HR Systems: Experience using Applicant Tracking Systems (ATS) and HR onboarding platforms such as SmartRecruiters, Workday, UltiPro, or similar systems.
• Technical Skills: Proficiency with Microsoft Office, including Excel, Outlook, and Word, with the ability to manage reports, track onboarding progress, and maintain accurate records.
• Organization & Communication: Strong organizational skills with the ability to manage multiple priorities, communicate effectively, and provide an exceptional onboarding experience for new hires.

NICE TO HAVE

• Industry Experience: Experience supporting onboarding or Human Resources within healthcare, human services, or another highly regulated industry.
• Timekeeping Systems: Experience using Kronos or other workforce management systems to support attendance and compliance.
• HRIS & Payroll: Experience with HRIS and payroll systems such as Workday, UltiPro, Ultimate Software, or People Assist.
• Education: Bachelor's degree in Human Resources, Business Administration, or a related field.
• Professional Certifications: PHR, SHRM-CP, SHRM-SCP, CHRS, or other Human Resources certifications.

SKILLS CRUCIAL TO SUCCESS IN THIS ROLE:

• Empathy, Communication & Employee Support: Understands the candidate perspective, providing personalized guidance and support while clearly conveying new hire information and professionally responding to inquiries from employees, managers, and leadership.
• Communication & Attention to Detail: Excellent written and verbal communication skills, ensuring accuracy in onboarding documentation, compliance requirements, and record-keeping.
• Metrics-Driven & Process-Oriented: Thrive in a fast-paced environment by identifying opportunities to improve onboarding workflows, incorporating feedback, adopting best practices, and proactively solving challenges with creative, efficient solutions.
• Time Management & Organization: Proven ability to prioritize tasks, meet deadlines, and manage a high-volume onboarding workload efficiently.
• Compliance & Regulatory Knowledge: Strong understanding of federal and state employment laws, leave administration, and workplace regulations relevant to onboarding processes.
• Professionalism, Integrity & Collaboration: Maintain confidentiality and handle sensitive employee information responsibly while demonstrating a positive, professional attitude, and build strong working relationships across HR, recruiting, operations, and other departments to ensure a seamless onboarding experience.

WHY YOU'LL LOVE THIS ROLE:

This is more than just an administrative role; you'll be the first point of connection for new employees and help them feel welcomed and supported. You'll gain valuable experience in HR processes, compliance, and talent onboarding while working in a collaborative, mission-driven environment. If you're organized, detail-oriented, and passionate about helping others succeed from their first day forward, this role is a perfect fit for you.

IMPORTANT INFORMATION:

Dungarvin, Compass, and Cambrian are equal opportunity employers.

The deadline for internal applications is set for two weeks from the date of the job posting.

Oregon City, OR 97045