Office Assistant

Program Specialist (Office Assistant)BronxWorks is seeking one Program Specialist (Office Assistant) to join a diverse and enthusiastic team at Cooper Gardens, a multi building supportive housing program located in the Bronx, NY (walking distance to Arthur Avenue.) Cooper Gardens provides services and permanent housing to 95 formerly homeless households, consisting of both individuals and families with children. The ideal candidate is passionate about teamwork, has some experience in office and administrative support, and has an interest in working with the populations we serve.Qualifications:Associate's Degree or Some College1-2 years related experienceProficiency in English required; proficiency in a second language strongly preferredProficiency in modern business communications including personal computers, electronic mail, voicemail, facsimile and copier equipmentEssential Duties and Responsibilities:Provide direct services to clients, including intake, engagement, assessment, referral, service plan development, advocacy, counseling, exit summaries and follow-upConduct home visits and other field work, as requiredDocument all interactions with, or on behalf of, clientsFacilitate tenant meetings, activities and eventsCreate and maintain a system to track purchase orders, invoices, staff equipment, apartment inspections, etc.Order supplies and furniture for all program needs and coordinate deliveriesProvide general clerical support, including filing, faxing, word processing, typing, photocopying and sorting mailAnswer telephones, take messages and direct calls to appropriate partiesComplete program reports on a monthly basis or more frequently as requiredGreet clients when they enter the office and manage flow of clients in officeOrder, monitor and maintain records for emergency pantry, Metrocards, program spending card/petty cash, gift cards and other incentives.Manage Representative Payee activities which include but are not limited to, record keeping and managing transactionsConduct field visits to other program sites or various locations to deliver or pick up itemsManage program needs for both Cooper Gardens offices when assigned by the Program DirectorManage and maintain all supplies and storage rooms in each Cooper Gardens program spaceReport to, and meet with supervisor on a weekly basisAttend all assigned staff meetings and training sessionsAssist with special projects as requiredPerform additional duties as assignedPhysical Requirements:Strong writing and oral communication skillsStrong presentation skills and ability to represent the agency at functions and meetingsAbility to collect and analyze client demographics and outcomeExcellent organizational and teambuilding skillsAbility to use a computer for prolonged periodsAbility to occasionally lift and/or move up to 10 poundsAbility to stand, walk, or sit for long periods of timeAbility to climb five flights of stairs, if required to conduct home visits and/or fieldworkAbility to bend and retrieve objects and/or documentsAbility to travel in the boroughs of New York City and its adjacent counties via public transportationAbility to travel for a minimum of 1 mile within a reasonable amount of time and in all types of weather, including inclement weather, if required to conduct home visits and/or field workBronxWorks seeks to build an inclusive organization grounded in respect for differences. BronxWorks is committed to equal employment opportunity and providing reasonable accommodations to qualified candidates and employees pursuant to applicable law. This commitment applies to all terms, conditions, and privileges of employment, including but not limited to recruitment, hiring, compensation, training and employee development, placement, promotion, demotion, upgrading, downgrading, transfer, layoff and termination. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, status as a victim of domestic violence, or any other characteristic protected by federal, state, or local law. If you require reasonable accommodation as part of the application process, please contact View email address on click.appcast.io.