AP and Payroll Manager

Job Description

Job Description

Accounting | Chicago, IL | Full-Time, Exempt | Hybrid (2 Days On-Site / 3 Days Remote)

Pay Range: $65,000 – $80,000 annually, commensurate with experience

Join us and do work those matters.

We're a passionate team of change-makers, diverse thinkers, and problem-solvers. Our purpose: ensuring full access to quality living and championing the power of inclusivity. We proudly serve over 7,000 individuals with disabilities and behavioral health challenges, including those who are Deaf, DeafBlind, and Hard of Hearing.

If you're not looking for just any job, and you're ready to build a career where your work directly supports that mission, Anixter Center is the place for you.

About the Role

As Payroll and AP Manager, you'll keep the financial engine of Anixter Center running accurately and on time. You'll direct payroll operations for approximately 160 employees and manage accounts payable from start to finish, making sure our people are paid correctly, our vendors are paid promptly, and our records are audit-ready.

This is a manager-level individual contributor role with no direct reports. You'll report to the Director of Finance and work Monday through Friday, 8:00 AM to 4:00 PM, in our Accounting department at 1945 W. Wilson Ave. You'll be on-site Tuesdays and Thursdays and remote the other three days.

What You'll Do

• Payroll processing and administration (about 50% of your time):  Oversee and process payroll for approximately 160 employees in ADP Workforce Now (WFN) and Workforce Management (WFM). Maintain compensation, time, leave, and deduction information; manage deductions for taxes, benefits, garnishments, and charitable contributions; issue replacement checks and direct deposits when needed; and create standard and custom ADP reports.
• Payroll tax and compliance:  Record and process federal and state payroll tax deposits, set up multi-state tax codes, and ensure compliance with applicable laws. Maintain accurate records and prepare required reports.
• Salary allocations:  Review and maintain employee salary allocations so payroll costs are charged to the correct departments and programs.
• Full-cycle accounts payable (about 50% of your time):  Lead AP for all entities, from draft through check and ACH runs, posting all invoices within 72 hours of receipt. Resolve purchase order, contract, invoice, and payment discrepancies, and make sure credit is received for outstanding credit memos.
• Interpreters' payroll and ACH:  Review, analyze, and process the interpreters' payroll, and process, code, and reconcile AP transactions on the ACH account.
• Vendor and employee setup:  Set up new vendors and employees in our accounting system, maintain vendor accounts, and file W-9 and direct deposit forms. Oversee AP inboxes, respond to vendor inquiries, and maintain paid invoice files.
• Reconciliation, reporting, and controls:  Perform the monthly reconciliation of the AP ledger to the general ledger, work within established procedures, and hold all payroll, vendor, and employee information in strict confidence.
• Audit and special projects:  Respond to auditor requests and complete special projects related to payroll or accounts payable as assigned by the Director of Finance or CFO.

What You'll Bring

• Associate degree in Accounting required; Bachelor's degree preferred.
• At least two (2) years of experience in Accounts Payable or General Accounting.
• At least two (2) years of experience leading payroll processing and management.
• Hands-on experience with ADP WFN and WFM.
• Knowledge of multi-location payroll and payroll taxes, and a solid grasp of basic accounting principles.
• Proficiency in Microsoft Office, especially Excel (a must).
• Strong organizational and leadership skills, with the ability to work independently and prioritize competing deadlines.
• A high degree of attention to detail and strong analytical abilities.
• Absolute discretion with confidential payroll, vendor, and employee information.
• A commitment to a diverse, inclusive, and equitable workplace and to Anixter Center's mission.
• Preferred:  CPP (Certified Payroll Professional) certification and experience with Sage Intacct General Ledger software.

Work Environment

This is a hybrid role: on-site at our Wilson Avenue location on Tuesdays and Thursdays, and remote on Mondays, Wednesdays, and Fridays. The role involves extended computer work, including frequent keyboard and mouse use, and occasional stooping, bending, or twisting to retrieve or put away files. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position.

Benefits

Anixter Center offers a comprehensive benefits package, including medical, dental, and vision insurance, and generous paid time off and holidays.

Why Anixter Center

You'll join a collaborative, mission-driven team committed to inclusion and accessibility, where your accuracy and reliability make it possible for our staff to focus on the people we serve. We offer a mission you can feel good about and the chance to play a vital role in the organization's financial health.

Anixter Center is an Equal Opportunity/Affirmative Action employer. We celebrate diversity and are committed to recruiting, developing, and advancing people with disabilities.

Ready to make an impact? Apply today with your resume and a cover letter describing your payroll and accounts payable experience and your interest in our mission.