Commercial Assistant Property Manager

Job Title

Headquartered in Denver, Colorado, Healthpeak is a nation-wide, fully integrated Real Estate Investment Trust (REIT), and a proud S&P 500 company. Together we build, own and operate world-class facilities for healthcare Discovery and Outpatient Care. Our impressive portfolio of over 50,000,000sf of Medical Outpatient buildings and Lab and Life Science facilities fuel innovation in patient care and research - accelerating scientific discovery, enhancing healthcare delivery, fostering healthier populations, and driving shareholder value.

Position Responsibilities

Responsibilities include but are not limited to:

• Develop and maintain working relationships with tenants and decision-makers
• Coordination and implementation of portfolio-specific tenant outreach programs
• Address tenant concerns quickly, professionally, and economically
• Attend regular meetings with Regional Property Manager and key tenants to review property operations
• Monitor work orders and preventative maintenance tasks, analyzing trends and recommending action plans to improve service delivery
• Review, code, submit and track vendor invoices
• Prepare purchase orders and service agreements
• Maintain up-to-date data including tenant contact information, building records, lease file information, Fire Evacuation Plans, and Tenant Handbooks, etc
• Coordinate tenant survey process, including annual action plan implementation
• Maximize recoverable income on a property-by-property basis
• Prepare tenant billings
• Monitor and collect accounts receivables from tenants
• Work with the Regional Property Manager to develop and manage operations within each respective property budget
• Assist and support the Regional Property Manager in the preparation of monthly property financials
• Provide recommendations and assist in the preparation of property budgets including a 5-year capital plan
• Inspect properties on a frequent and consistent basis, and make recommendations based upon data collected
• Assist with collection and coordination of market data, including market rents and operating expense estimates
• Coordinate all phases of pre- and post-move in process
• Oversee projects as requested by Regional Property Manager
• Ensure operational compliance (i.e., vendor contract reviews, insurance certificate compliance, tenant contact audit, etc.)
• Regularly review receivable reports and follow up on delinquent payments
• Performs other duties as assigned by Regional Property Manager
• Perform all duties assigned to the Regional Property Manager in their absence
• Ability to travel locally, between assigned properties, approximately 15%
• Onsite attendance at a company office or a portfolio property is an essential function of the job, five (5) days per week

Position Requirements

Requirements include but are not limited to:

• 1-3 years of experience in commercial real estate property management, experience in healthcare property management strongly preferred
• High School Diploma or GED required; Bachelor's degree in Marketing, Business, Real Estate, Finance, and/or Accounting strongly preferred
• Advanced Word experience, including PowerPoint, Excel, TEAMs, ZOOM, and Data Tables preferred, experience with Yardi and MRI are beneficial
• Ability to multi-task and prioritize tasks
• Experience in the analysis of operational and financial data
• Possess strong initiative and sense of personal responsibility
• Ability to establish and maintain rapport with business community and interact with various levels of professionals
• Excellent organizational, written, and verbal communication skills