Administrative Assistant
Full-time
Chevron
Chevron is accepting online applications for the position Administrative Assistant through 09/11/2026 at 11:59 p.m. Central Time Zone . The Administrative Assistant provides high-level administrative, operational, and digital support to senior leaders, enabling them and their teams to operate more efficiently and effectively. This role goes beyond traditional administrative support by actively improving productivity across the organization through better use of systems, tools, and workflows. The position requires discretion, strong judgment, and the ability to anticipate needs in a fast-paced, confidential environment. Key Responsibilities Proactively identify opportunities to improve team productivity, including streamlining processes, improving meeting effectiveness, and standardizing administrative workflows.
Ames, Iowa
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- Lead an employee engagement committee to organize on site events for the Ames staff.
- Support two leaders by setting up large meetings and helping their team with process improvements.
- Organize on-site meetings for employees PSG 27 and above that include 8 or more people. This would include setting up guest badges, reserving meeting rooms, ordering meals, creating slide decks, etc.
- Create clear, professional presentations, visuals, and communications using tools such as PowerPoint and Canva to support executive messaging and team alignment.
- Leverage CoPilot and other AI tools to draft communications, summarize content, automate routine tasks, and improve turnaround time for leaders and staff.
- Coordinate across functions to ensure consistent use of digital tools and best practices that enhance collaboration and execution.
- Handle sensitive information with a high degree of confidentiality and professionalism.
- Develop, organize, and maintain SharePoint sites, document libraries, and team resources to improve information accessibility and version control.
- High School Diploma or equivalent.
- Minimum of 10 years of experience in an administrative, coordination, or business support role at a medium sized or larger company.
- Working knowledge of Microsoft Office and Microsoft 365 tools (Outlook, Teams, OneDrive, Excel, PowerPoint).
- Ability to manage multiple tasks with accuracy and attention to detail.
- Clear written and verbal communication skills.
- Experience providing administrative or coordination support in a corporate environment.
- Experience working in a team-based or matrixed environment.
- 10+ years of experience in an administrative, coordination, or business support role at a medium sized or larger company.
Ames, Iowa
U.S. Regulatory Notice
Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, age, disability, Veteran status, or other characteristics protected by applicable law.
We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation, please email us at View email address on us.fitly.work.
Chevron participates in E-Verify in certain locations as required by law.
Privacy Terms and Conditions
We respect the privacy of candidates for employment. This Privacy Notice sets forth how we will use the information we obtain when you apply for a position through this career site. If you do not consent to the terms of this Privacy Notice, please do not submit information to us.
Please access the Global Application Statements , select the country where you are applying for employment. By applying, you acknowledge that you have read and agree to the country specific statement.
Terms of Use
Vacancy posted 10 days ago
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