Project Lead, Professional Academies

Are you someone who strives for excellence, values accountability, provides the best service, all while reflecting unwavering integrity? Our talented team members across the state follow the behaviors, beliefs and outcomes of these core values to ensure that our vision is met. If you're ready to join the TSTC family and make great memories please complete our application process.

Job Description

The Project Lead will support the Professional Academies Department, assisting with the operations and processing of industry-specific programs, including the CDL (Commercial Driver's License) training program. This role will coordinate cash and grant-based projects, ensuring that training goals and objectives are met within prescribed timelines. The Project Lead will be responsible for managing program documentation, reporting on training progress, and providing operational support for training activities, including open enrollment and continuing education programs related to Professional Academies.

Hiring Range is $23.60 - $25.96 USD Hourly.
The final salary offer will be determined based on the candidate's qualifications and experience.
Equivalent combination of education, training and relevant professional experience will be considered.

Essential Functions

Employee will demonstrate TSTC Core values of Excellence, Accountability, Service and Integrity with internal and external stakeholders, customers, students and members of the community.

Program Coordination & Planning

Review training goals and objectives for Professional Academies programs, establishing timelines, staffing needs, and budget allocations to ensure program success and growth.

Documentation & Reporting

Prepare and submit reports and required documents to internal and external stakeholders regarding Professional Academies' progress, ensuring all participant records, billing information, and necessary forms are submitted accurately and on time.

Communication & Stakeholder Engagement

Serve as a point of contact for internal and external stakeholders, including trainers, program administrators, regulatory agencies, and industry partners, to support the delivery of Professional Academies.

Training Support

In collaboration with the Manager, Professional Academies, coordinate and manage training resources, ensuring training vehicles, equipment, and facilities are maintained and properly allocated for training sessions.

Multitasking & Organization

Manage multiple tasks and projects simultaneously, including scheduling, tracking progress, and coordinating logistics for training programs while ensuring timely and efficient task completion.

Data Analysis & Visualization

Utilize data analysis and visualization tools to track student performance, program outcomes, and regulatory compliance, reporting insights to leadership.

Program Compliance & Health

Monitor the health of training programs, ensuring compliance with regulations and industry standards.

Customer Service & Support

Act as a liaison between CDL training programs and employers, industry partners, and regulatory bodies, providing administrative support to maintain strong relationships and promote program success.

Continuous Improvement

Identify opportunities for program enhancements, incorporating feedback and industry trends to drive innovation in CDL training processes.

Education, Experience, & Skills

Required Qualifications

Associate’s degree or some college is required.

Two years of required project management experience, preferably in the post-secondary sector.

Two years of experience with supplemental higher education funding sources required.

Project management, multi-tasking, organizational, and problem-solving skills, with the ability to effectively prioritize tasks, manage competing deadlines, and adapt to changing priorities in a dynamic environment.

Demonstrates proficiency in financial management principles and effectively allocates resources to achieve desired outcomes.

Demonstrated experience in non-credit course/curriculum development with practical involvement in developing and implementing a variety of credit, noncredit, and short-term credit programs.

Preferred Qualifications

Bachelor’s degree preferred.

PMP-related certification preferred.

Three years of project management experience, preferably within the post-secondary education sector.

Three years of experience with supplemental higher education funding sources preferred.

Collect and analyze relevant data and metrics to measure the impact of external and community engagement efforts. Prepare reports and presentations for leadership, providing insights and recommendations for continuous improvement.

Relevant experience may be considered in lieu of a degree, except in cases where a specific degree is required to meet accreditation standards, licensure requirements, or other legislative or regulatory obligations. This includes, but is not limited to, certain faculty positions and staff roles governed by state or federal educational mandates.

Core Competencies

Stakeholder Engagement

Builds and maintains effective relationships with stakeholders at all levels to achieve shared goals and foster a culture of success.

Self-Motivated

Exhibits proactive initiative and a strong work ethic, consistently taking ownership of tasks and working independently to contribute to organizational success. Persuasive, High-energy, initiative-taking self-starter.

Collaboration

Strong aptitude for collaborating across departments and functions to achieve shared goals and maximize impact.

Problem-Solving

Identifies, analyzes, and resolves problems and challenges to drive continuous improvement and innovation with strong critical thinking abilities.

Customer Service and Teamwork

Commitment to customer service and teamwork demonstrated through proactive engagement and effective collaboration with stakeholders.

Adaptability and Flexibility

Adapt to changing priorities, work in a fast-paced environment, and handle unexpected situations with poise. Flexibility in adjusting schedules and accommodating shifting demands.

Ethical Conduct

Commitment to upholding ethical standards and promoting integrity in all external relations activities.

Work Environment & Additional Information

Work Location

This is an on-campus position that requires employees to be physically present at the assigned campus location as scheduled by their manager.

Travel Requirements

This role may require occasional travel to different office locations and events.

Work Shift

Flexibility to work outside regular business hours as needed.

Time Type

This position is full-time, requiring a standard 40-hour work week.

FLSA Classification

This role is classified as salaried, exempt under the Fair Labor Standards Act (FLSA).

ORP Eligibility

This position is not ORP eligible.

Note: This job description is intended to provide an overview of the position and does not include an exhaustive list of all responsibilities and requirements. This role may be assigned additional duties and responsibilities as deemed necessary by the supervisor or institution.

Equal Opportunity Employer

Texas State Technical College (TSTC), as an equal opportunity employer, complies with all applicable federal and state laws regarding nondiscrimination. TSTC is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Employment Eligibility Verification

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at TSTC.

Background Checks

A criminal history background check will be required for the finalist(s) under consideration for this position.