Litigation Secretary

Senior Litigation Secretary (Hybrid) Location: Fullerton, CA (Hybrid: In-office a few days/week; full-time on-site during trial)

Pay Rate: $43.00 – $47.00 per hour

Position Type: Full-Time, Direct Hire

About the Opportunity A well-established Southern California defense law firm is seeking an experienced Senior Litigation Secretary to join its complex civil litigation team. This role offers a hybrid schedule, comprehensive benefits, and the opportunity to support high-stakes civil defense matters in a stable, collaborative environment.

Key Responsibilities

• Pleadings & Filings: Draft, proofread, format, and edit complex legal documents, including pleadings, discovery requests/responses, subpoenas, and routine correspondence. Handle e-filing across California state and federal court systems, including PACER.

• Trial & Hearing Preparation: Assemble exhibit lists, trial notebooks, witness binders, tables of contents (TOC), and tables of authorities (TOA) for hearings, mediations, arbitrations, and trials.

• Calendaring & Scheduling: Track litigation deadlines in strict compliance with court rules. Coordinate depositions, court appearances, and mediations.

• File Management: Maintain, index, and organize digital and physical case documents; handle transcription as needed.

• Executive Coordination: Manage attorney calendars and arrange business travel logistics (flights, hotels, transportation).

Qualifications

• Minimum of 5 years of litigation secretarial experience supporting complex civil litigation.

• In-depth knowledge of California state and local court rules, federal court procedures, e-filing, and PACER.

• Advanced proficiency in MS Office (Word, Excel, Outlook, PowerPoint).

• Exceptional proofreading, grammatical, and formatting skills.

• Prior experience with civil liability or insurance defense is a plus.

• Familiarity with Laserfiche or Westlaw Doc & Form Builder is a plus.

• Must be able to commute to Fullerton, CA.

Benefits

• Medical, Dental, and Vision Insurance

• Health Savings Account (HSA)

• Life Insurance

• Retirement Plan

• Paid Time Off (PTO)

salary: $89,440 - $97,760 per year
shift: First
work hours: 8:30 AM - 5:30 PM
education: High School

Responsibilities

Key Responsibilities:

• Document Preparation & Filing: Draft, proofread, and format complex pleadings, discovery requests/responses, subpoenas, and routine correspondence with strict attention to syntax and legal formatting. Handle electronic filing (e-filing) across California state and federal court systems, including PACER.

• Trial & Hearing Support: Assemble exhibit lists, trial notebooks, witness binders, tables of contents (TOC), and tables of authorities (TOA) for hearings, mediations, arbitrations, and trials.

• Calendaring & Scheduling: Track litigation deadlines in strict compliance with court rules. Schedule meetings, depositions, arbitrations, and mediations, coordinating notices with all relevant parties.

• Case Management & Transcription: Transcribe legal dictation, scan, index, and organize physical and electronic case files.

• Executive Administration: Manage attorney calendars, travel logistics (flights, transportation, hotel reservations), and incoming/outgoing client communications.

Skills

• Litigation
• Litigation support
• Filing
• Commercial Litigation
• Microsoft Office
• Secretary - Admin Assist
• e-filing
• proofreading
• legal calendaring
• TOC/ TOAs
• Insurance Defense

Qualifications

• Years of experience: 5 years
• Experience level: Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company. Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact View email address on randstadusa.com.

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).

This posting is open for thirty (30) days.

Qualified applicants in San Francisco with criminal histories will be considered for employment in accordance with the San Francisco Fair Chance Ordinance.


Qualified applicants with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.


We will consider for employment all qualified Applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.