Office Coordinator & Ambassador of First Impressions

Job Description

Job Description

Office Coordinator & Ambassador of First Impressions

Estate & Elder Law

Watchung, NJ

Join the highly experienced and tenured team of professionals at our law firm that solely practicing Estate and Elder Law.

To learn more about us, please visit us at 

Our Office Coordinator & Ambassador of First Impressions ensures smooth daily business operations by managing administrative tasks, scheduling, and office logistics. Key responsibilities include handling correspondence, maintaining supplies, greeting visitors, and supporting staff with clerical duties. The position requires strong organizational skills, communication, and multitasking skills to maintain an efficient, well-organized office environment.

Key Responsibilities and Duties:

• Administrative Support: Managing calendars, scheduling appointments, and arranging meetings or travel, handling data entry, filing, correspondence, and document management.
• Office Operations: Ordering and restocking office supplies, managing vendor relationships, and maintaining office equipment.
• Communication: Acting as the primary point of contact for inquiries, answering phones, and managing emails.
• Organization: Maintaining filing systems, processing mail, and preparing documents or reports.
• Event Coordination: Assisting with the planning of company meetings, conferences, and special events.
• Front Office Management: Greeting visitors, answering and routing phone calls, and managing incoming/outgoing mail.

Essential Skills

• Organization: Strong ability to manage multiple tasks and prioritize effectively.
• Communication: Excellent written and verbal skills for collaborating with diverse teams.
• Technical Proficiency: Mastery of office software like Microsoft Office Suite and specialized tools for scheduling or billing. Intermediate level in MS Word, MS Excel and MS Power Point.
• Problem-Solving: Identifying workflow issues and suggesting improvements for better efficiency.

Required Skills and Qualifications:

• Interpersonal Communications: Strong skills in Microsoft Office Suite (Word, Excel, Outlook) and office scheduling tools.
• Organization & Multitasking: Ability to prioritize tasks and manage multiple projects simultaneously.

• Experience: Three (3) Years of office management experience; five (5) year of clerical experience.
• Education: A high school diploma is the minimum, but an associate's or bachelor's degree in business administration is preferred.
• Certifications: Professional credentials like Certified Administrative Professional (CAP) or Microsoft Office Specialist (MOS) is a plus but not required.

Work Environment

• This is an office environment with low noise levels.
• Must be able to lift to 10 pounds.
• Driving to drop off occasional office mailings within a 5-mile radius.