Medical Records Specialist

Medical Records Specialist

Cardiac Study Center – Puyallup, WA (Hybrid)

Who We Are

At Cardiac Study Center, we are passionate about delivering exceptional cardiology care that improves lives. With deep roots in the Pacific Northwest, we proudly support our communities with compassionate, cutting-edge cardiovascular treatment and service. We are looking for dedicated professionals who share our mission and are ready to make a meaningful impact in the lives of our patients.

Why Join Us?

• Be part of a patient-centered team focused on quality and care continuity
• Grow your skills and career in a specialized medical setting
• Collaborate with experienced providers and support staff
• Work in a supportive, mission-driven environment

About the Role

As a Medical Records Specialist, you will play a key role in managing patient health information across our clinics. You’ll ensure that all requests for records, documentation, and data entry into the EMR system are processed efficiently and accurately—all while upholding the highest standards of patient confidentiality and care coordination.

What You’ll Do

• Handle all echocardiogram, cardiac catheterization, and nuclear studies done in clinic, Image releases for MultiCare Puget Sound Region
• Distribute and manage incoming requests for Protected Health Information (PHI) via fax, phone, email, and in-person
• Scan, fax, mail, or copy patient records as requested
• Research and process missing charges, incoming mail, and chart reviews
• Handle incoming calls professionally and direct communications to the appropriate team
• Log and track requests for medical records using internal systems (including Excel spreadsheets)
• Collaborate with providers, community partners, and internal teams to ensure accurate and timely recordkeeping
• Support office operations by managing supplies and other administrative duties as needed
• Ensure compliance with HIPAA and internal privacy policies

Qualifications

Must-Haves:

• High School Diploma or GED
• 1–3 months of healthcare, clerical, or administrative experience
• Strong attention to detail and organizational skills
• Ability to work both independently and as part of a collaborative team
• Proficiency with computers, document handling, and basic office equipment
• Excellent communication and customer service skills

Nice-to-Haves:

• Familiarity with EMR systems
• Understanding of medical terminology and document types