Prin Admin Assoc I

Job ID: 16033


Business Unit: SIRTOA


Location: Staten Island, NY, United States

Regular/Temporary: Regular


Department: Staten Island Railway


Date Posted: Jun 3, 2026

Description


Title: Principal Administrative Associate 1
First Date of Posting: 06/03/2026
Last Date of Filing: 06/17/2026
Authority SIRTOA
Department: MOW
Division/Unit: Staten Island Railway
Reports to: Management of Maintenance
Work Location: 331 Bay Street, Staten Island
Hours of Work: Various


CURRENT STATEN ISLAND RAILWAY EMPLOYEES MUST APPLY FOR THE INTERNAL POSITION AVAILABILITY NOTICE 12-2025 REPOST BY 06/17/2026 IN ORDER TO BE CONSIDERED FOR THIS POSITION

COMPENSATION :

Step 1 25.213268 hr
Step 2 27.01416 hr
Step 3 28.81163 hr
Step 4 30.616111 hr
Step 5 32.417059 hr
Step 6 36.018954 hr

RESPONSIBILITIES:

Reporting to the Management of Maintenance, the incumbent is responsible for all administrative matters relating to the Maintenance Department. The successful candidate will perform a variety of administrative support that requires proficiency in use of Microsoft Office, accurate record keeping and excellent communication skills. The position is responsible for preparing and maintaining correspondence, records and files; compiling and tabulating statistics and data; preparing and inputting the Unified Timekeeping System and payroll Functions. prepare requisitions for purchase orders and monthly procurement card activity. In addition, the position assists department management in preparing agendas, conducting research, organizing and reporting information, and preparing reports. serves as liaison between department management. reports on the status of projects and delegated tasks. Performs other related duties, as assigned by Maintenance of way management.


Responsibilities may include but are not limited to:

• Assists department management in preparing agendas, conducting research, organizing and reporting information, and preparing reports.
• Responsible for preparing/entering requisitions for purchase orders, direct charge reports and monthly procurement card activity.
• Serves as liaison between department management and the various SIR divisions, departments, regularly reporting on the status of projects and delegated tasks and attending to administrative matters.
• Assists Managers/Supervisors during senior level meetings, including, but not limited to recording, preparing and distributing meeting minutes.
• Prepares and safeguards confidential correspondence. Incumbent will be required to fill out a confidentiality agreement.
• Maintains electronic database and physical files of the departments.
• Keeps department heads informed of meeting schedules and report deadlines. Inform the department heads of actual or potential scheduling conflicts.
• It is intended that the successful candidate show competence in payroll and UTS (Unified Timekeeping System) functions. Incumbents will be required to enter and/or audit payroll/labor sheets and other functions related to Maintenance division employees.
• Performs other related duties, as assigned.
• Serves as liaison between department management and the various SIR divisions.

EDUCATION AND EXPERIENCE:

• Possess a high school diploma or equivalent.
• Special or relevant training in the field of public sector administration is preferred.
• A minimum of three years of progressively responsible administrative experience.
• Proficiency in the use of Microsoft software applications, including Word, Excel, Access, Outlook, and PowerPoint.
• Proficiency in the use of the Internet for research and procurement.
• Demonstrate working knowledge of SIR's operations, including its organizational structure, managerial areas of responsibility, and location of SIR stations, buildings and major structures.
• Ability to prepare accurate written records and reports.
• Ability to perform detail-oriented work with frequent interruptions.
• Ability to meet deadlines and to focus with attention to detail in fast paced environment.
• Ability to use sound judgment, initiative and resourcefulness when dealing with other employees and the public.
• Ability to work effectively under stress, in a fast-paced environment, in emergencies and adapt to changes in work priorities.

Eligibility:

• Candidates must have a High School diploma or /GED certification. Special training in the field of public sector administration is preferred.

DESIRED SKILLS

• Possess the ability to maintain confidentiality of sensitive documents, communications and discussions.
• Excellent verbal and communication skills.
• Possess the ability to apply and comply with Staten Island Railway Safety Policies.
• Proficiency in computer applications and programs.
• Strong computer skills, including comfort with learning new applications and programs.
• Strong interpersonal skills, including the ability to provide clear concise direction during major incidents

SELECTION METHOD


Based on evaluation of education, skills, experience, and interview and a possible assessment.
All selected candidates will be subject to a full background investigation that includes employment and education. Discrepancies may lead to dismissal. All appointments will be made on the SIR payroll.


OTHER INFORMATION
Pursuant to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the "Commission")


HOW TO APPLY
Qualified applicants can submit an online application by clicking on the 'APPLY NOW' button from either the CAREERS page or from the JOB DESCRIPTION page.


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EQUAL EMPLOYMENT OPPORTUNITY

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.


The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.