Technical Project Manager

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JOB RESPONSIBILITIES

Contract Lifecycle Governance

• Track contract expirations, renewals, and key milestones across the vendor portfolio.
• Coordinate execution steps for contract renewals and redlines in partnership with Legal and Finance.
• Ensure fully executed contracts are uploaded, documented, and maintained in Coupa and related systems.
• Maintain accurate renewal calendars and notify leadership of upcoming deadlines.

Project Coordination & Delivery Support

• Support timeline tracking, task management, and meeting coordination.
• Maintain Jira boards, action-item logs, and project documentation.
• Track risks, blockers, and dependencies.

Financial Governance & Spend Discipline

• Create and maintain purchase orders in Coupa.
• Ensure correct coding, allocations, cost centers, and supporting documentation are attached.
• Monitor vendor spend against approved budgets and escalate discrepancies.
• Track vendor spend charged to corporate credit cards and ensure compliance with company policy.
• Ensure spend data aligns with contract terms and approved funding sources.

Systems & Operational Rigor

• Maintain accurate and complete contract metadata within designated systems of record.
• Ensure attachments, documentation, and audit trails are current and organized.
• Support audit readiness through clean and consistent documentation practices, as established by the Staff Technology Program Manager, Finance & Operations.
• Update and maintain vendor tracking artifacts in Confluence and Jira.

Vendor Governance & Execution Support

• Support preparation for vendor governance meetings, including drafting agendas when requested.
• Capture meeting notes and document action items.
• Distribute meeting notes and follow up on outstanding commitments.
• Track tasks and milestones to completion using Confluence and Jira.
• Escalate risks, delays, or performance concerns to the Manager when appropriate.

RFP & Commercial Execution Support

• Assist in preparing documentation for RFIs and vendor evaluations.
• Support vendor onboarding once contracts move toward execution.
• Ensure documentation is complete and aligned before services commence.

REQUIRED QUALIFICATIONS & EXPERIENCE

• Bachelor's degree in Business Administration, Information Systems, Finance, Operations, or a related field preferred.
• 1–3 years of experience in project management, vendor coordination, procurement operations, contract administration, or technology operations.
• Strong attention to detail and documentation accuracy.
• Comfortable working within defined processes and governance standards.
• Strong organizational skills and ability to manage multiple deadlines.
• Clear and professional communication skills.
• Project management skills including notetaking, milestone tracking, and agenda creation.