Shipping and Receiving Specialist

Regular Full Time

West Henrietta, NY, US

Salary Range: $24.00 To $25.00 Annually

Title

Shipping and Receiving Specialist

Department

Supply Chain

Reports to

Shipping and Receiving Supervisor

SEE YOUR CAREER THROUGH A NEW LENS WITH RPO!

RPO is a global leader in precision optics, optical components and assemblies. We specialize in a full spectrum of products & services including – Design and Engineering, Systems Integration, Lens Assembly, Visible and Infrared Components, Glass and Plastic Molded Aspheres in addition to Thin Film Coating. As one of the fastest growing companies in Rochester, RPO offers exciting career paths and work on market-leading programs. See below one of many career opportunities to join the RPO team!

Position Overview:

The Shipping and Receiving Specialist is responsible for the movement, staging, replenishment, and inventory control of materials throughout the facility. Working as part of the Supply Chain team, this position supports production operations by ensuring raw materials, components, tooling, and supplies are available where and when they are needed.

This role works closely with the Shipping & Receiving Supervisor and production departments to receive, transport, stage, return, and ship materials while maintaining accurate inventory records and ERP transactions. Success in this position requires strong attention to detail, organization, and the ability to adapt to changing priorities in a fast-paced manufacturing environment.

Key Responsibilities:

• Receive incoming materials, components, and supplies, verifying quantities, documentation, and condition prior to inventory processing.

• Process receiving, inventory, material movement, and shipping transactions accurately within the ERP system.

• Pick, kit, stage, and deliver materials to production areas in support of daily manufacturing schedules.

• Replenish production materials and point-of-use inventory to ensure uninterrupted production flow.

• Pick up and return completed parts, work-in-process (WIP), excess inventory, and nonconforming material to designated locations.

• Maintain inventory accuracy through cycle counting, transaction verification, FIFO inventory practices, and routine inventory audits.

• Investigate and help resolve inventory discrepancies, material shortages, and transaction errors.

• Prepare, package, and ship customer orders in accordance with company procedures, customer requirements, and carrier specifications.

• Generate shipping labels, packing slips, certifications, and other required shipment documentation.

• Coordinate shipments using parcel, freight, and LTL carriers while ensuring on-time delivery commitments are met.

• Monitor production schedules and shipping priorities to proactively identify material or logistics issues that could impact operations.

• Move materials throughout the facility using pallet jacks, carts, forklifts, or other approved material handling equipment as authorized.

• Maintain organized warehouse, stockroom, staging, and shipping areas to support efficient material flow and inventory control.

• Communicate effectively with Production, Planning, Purchasing, and Supply Chain personnel regarding inventory status, material availability, and shipment schedules.

• Support continuous improvement efforts focused on inventory accuracy, warehouse organization, material flow, and operational efficiency.

• Follow all safety procedures, quality standards, and company policies while supporting additional departmental needs as required.

Required Skills & Qualifications:

• High School Diploma or GED required.

• Minimum 2 years of experience in a warehouse, logistics, inventory control, or material handling environment.

• Demonstrated experience supporting production operations, inventory management, material flow, or warehouse activities in a fast-paced environment.

• Experience maintaining accurate inventory records, completing material transactions, and following established inventory control procedures.

• Ability to read and follow work instructions, production orders, pick lists, and inventory documentation with a high degree of accuracy.

• Strong attention to detail and commitment to inventory accuracy, organization, and process compliance.

• Ability to prioritize work effectively, manage multiple tasks, and adapt to changing production schedules and business needs.

• Basic computer proficiency and the ability to learn and utilize ERP/MRP systems for inventory transactions and material tracking.

• Strong communication skills and the ability to work effectively with production personnel, supervisors, and cross-functional teams.

Core Competencies:

• Results-Oriented: Motivated, hard-working and ready to level-up.

• Curious: You never stop learning and have an insatiable desire to gain new skills and knowledge.

• Process Oriented: Well organized, demonstrating attention to detail.

• Analytical: Possess a “If there’s a problem, I’ll find a solution” attitude.

• Accountable: Demanding the highest quality from yourself and team members.

• Detail-Oriented: Have excellent time management and organizational skills.

• A Team Player: Reliable, collaborative, flexible with a positive ‘get things done’ attitude.

Additional Requirements:

Pursuant to ITAR, EAR, and other export compliance laws and regulations, applicants for this position must be U.S. Persons as defined by U.S. law, i.e., U.S. citizens, lawful permanent residents ("Green Card" holders), persons granted refugee status or asylum status in the United States, or temporary residents granted amnesty.

Compensation & Benefits:

• Competitive compensation package linked to your experience and performance.

• 401(k) with company match and Tuition Reimbursement opportunities.

• Health, dental, vision, HSA, & life insurance.

• Paid time off including vacation, sick time, and 11 paid company holidays

Environment & Physical Demands:

• Works primarily within a manufacturing, warehouse, shipping, and inventory management environment supporting production operations throughout the facility.

• Requires frequent walking, standing, bending, reaching, twisting, and movement between production, warehouse, receiving, and shipping areas throughout the workday.

• Regular use of hands, arms, and fingers to handle, transport, stage, organize, and inventory materials, components, containers, and supplies.

• Frequent lifting, carrying, pushing, and pulling of materials and inventory containers. Ability to safely lift and move up to 50 pounds independently is required.

• Requires the ability to accurately count, verify, and organize materials while maintaining inventory accuracy and traceability.

• Frequent use of computers, barcode scanners, ERP systems, and inventory management tools to complete material transactions and inventory activities.

• May require operation of material handling equipment including pallet jacks, carts, hand trucks, or other approved equipment following appropriate training.

• Regularly exposed to a manufacturing environment that may include moving mechanical equipment, moderate to loud noise levels, and varying production conditions.

• Safety glasses and other required personal protective equipment (PPE) must be worn in designated areas.

• May involve occasional exposure to oils, coolants, packaging materials, and other manufacturing-related substances.

• Requires the ability to move between multiple departments and workstations to support changing production schedules and material requirements.

• Occasional overtime may be required to support production schedules, inventory activities, shipping requirements, and business needs.

Disclaimer:

This job description reflects management’s assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.

Rochester Precision Optics is committed to leveraging the talent of a diverse workforce to create great opportunities for our business and our people.

EOE/AA/Race/Gender/Disability/Veteran

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility verification form upon hire.

Monday - Friday 7am - 3:30pm