Accounting Specialist

Experience Required: Two to three (2-3) years of increasingly responsible clerical accounting experience. Minimum Education Requirements: High School Diploma and college coursework in accounting or bookkeeping. Department: Finance Direct Supervisor: Finance Director Supervisory Responsibility: Direct (0); Indirect (0) Primary Work Location: Works inside in an office setting. Certification: None Job Summary Perform a variety of basic clerical accounting duties including accounts payable, payroll, general ledger, and budget; generate reports; and perform related clerical tasks for the finance department. Essential Job Functions Perform accounting and clerical functions to support the finance department. Receive training in clerical accounting methods, techniques, and equipment usage. Enter accounting transactions on a computer accounting system. Run computer-generated reports; research and prepare reports; audit for accuracy. Assist other departments and employees by providing fiscal information and answering questions. Assist department head with grant tracking and reimbursement. Perform general clerical duties such as typing, records maintenance, and related tasks. Answer the telephone and take messages for department staff. Work on various special projects as assigned. Organize and file grant receipts. Deposit checks for County. Compile financial information for all open and active grants to create and submit obligation notices, payment requests, and monthly reports to the proper agencies or departments. Update the CPMS website to reflect the status of all active grants. Perform account reconciliation and reconcile month‑end balances. Generate monthly YTD budget reports for various departments. Review travel requests, track travel advances, and calculate reimbursements. Perform other duties as required. Knowledge, Skills, and Abilities (KSA’s) for Position Knowledge Basic clerical accounting principles and procedures. Accounts payable principles and techniques. Payroll principles and techniques. General ledger and budget principles and techniques. Financial record keeping and reporting principles and procedures. Modern office procedures, methods, and computer equipment. Basic arithmetic principles. Thorough understanding of the County’s functions, policies, and procedures. Skills Strong written and oral communication and relational skills. Public relations and customer service skills. Ability to follow and relay complex oral and written instructions, policies, and procedures. Basic math skills for budget and other financial calculations. Proficiency with office equipment, including computer terminals, related software programs, printers, calculators, fax machines, and copiers. Abilities Organize and prioritize assigned work. Independently perform basic clerical accounting activities. Comply with department policies and procedures. Maintain records and files. Research data and generate a variety of reports. Type at a speed necessary for successful job performance. Work independently in the absence of supervision. Communicate clearly and concisely, both orally and in writing. Establish and maintain cooperative working relationships. Maintain mental capacity for effective interaction and communication. Physical Demands The following physical abilities are required: Light work, requiring exertion of up to 25 pounds of force occasionally, and/or moving objects up to 25 pounds. Regular verbal communication during duties. Frequent use of hands, fingers, and arms for handling or reaching. Occasional standing and walking. Vision abilities: close vision, distance vision, color vision, peripheral vision, depth perception, and focus adjustment. Noise level in the work environment is usually quiet. Safety Requirements The employee is expected to follow all safety procedures as required. #J-18808-Ljbffr New Mexico Association of Counties