Administrative Assistant I (PT)

Job Description

Job Description

JOB TITLE :  Administrative Technician I 

HOURLY RATE: $13.50

THE OPPORTUNITY :  The City of Brownsville is in a transformative period driven by significant public and private investments such as the recently constructed Brownsville-South Padre Island Airport Terminal, creation of a New Space City, the Port of Brownsville, Downtown Revitalization, and quality of life enhancements. 

The ideal candidate for Administrative Technician I is to aspire to be a model of innovation, inclusion, and empowerment who enables bold people and ideas to thrive. An Administrative Technician I will be a participatory leader: a results-oriented, relationship-building, self-aware team player who also possesses high integrity and politeness, and who foster trust by building relationships with tolerance, patience, and support to provide the best value in service of the citizens of Brownsville.

The Administrative Technician I is to provide clerical and administrative support to department/ division staff.  The class is responsible for file maintenance; responding to public inquiries and requests; mail distribution inventory maintenance; document preparation; and data entry.  The class works according to some procedures; decides how and when to do things under general supervision.

COMPETENCIES:

• Safety Acumen 
• Self-Leadership
• Citizen Value
• Communication
• Self-Awareness
• Flexible 
• Critical Thinking
• Trust
• Responsible
• Ethical
• Citizen Value

KEY FUNCTIONS/KNOWLEDGE/SKILLS:

• Answers and redirects phone calls.
• Creates, revises and edits correspondence and documents such as memos, letter, invoices, reports and/ or announcements.
• Performs data entry functions.
• Orders supplies and maintains departmental inventory.
• Receives and redistributes incoming mail.
• Issues permits and licenses.
• Responds to customer inquiries and requests.
• Maintains and updates filing system.
• May perform basic accounting functions such as balancing receipts, making bank deposits and recording payments.

ESSENTIAL FUNCTIONS & JOB SPECIFICATIONS:

MINIMUM REQUIREMENTS:

• Requires High School Diploma or GED, some College preferred
• Valid Texas Driver’s License

MINIMUM EXPERIENCE:

• Requires minimum three months of work related experience.
• Proficient in Windows, Word, Power Point and Excel.

PHYSICAL REQUIREMENT:

Ability to exert up to 35-50 lbs. of force occasionally to lift, push, pull or otherwise move objects. Requires sedentary work that involves walking or standing some of the time and routine keyboard operations and involves exerting between 20 and 30 pounds of force on a regular and recurring basis or exceptional skill, adeptness and speed in the use of the fingers, hands, or limbs in tasks involving close tolerances or limits of accuracy. 

OTHER REQUIREMENTS: 

The City of Brownsville requires all employees to successfully pass a Drug & Alcohol examination and a Background Check.  

ADA COMPLIANCE:

The City of Brownsville is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified individuals with disabilities. Prospective and current employees are invited to discuss accommodations.

EEO STATEMENT:

The City of Brownsville does not discriminate on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factors.

Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time to develop our employees. This description reflects management's assignment of essential functions; it does not prohibit or restrict the tasks that may be assigned. This job description is subject to change at any time.