Purchasing Assistant

We are searching for our next Purchasing Assistant. This is a full-time, administrative support role that works directly with our Purchasing Manager to keep the purchasing function running smoothly. This is not a field or procurement strategy role — it is an office-based position centered on data accuracy, document management, and system organization within Buildertrend and Excel. The right candidate is detail-oriented, comfortable working within established processes, and confident in managing a high volume of administrative tasks with minimal oversight. You will play a critical role in keeping job budgets, purchase orders, vendor pricing, and purchasing documentation current and accurate across our active project portfolio. Responsibilities: Purchase Order & Budget Administration • Issue initial job purchase orders (POs) • Process Variable Purchase Orders (VPOs) and ensure proper documentation • Reconcile POs to confirm amounts, approvals, and job coding • Prepare and submit warranty POs for items over $500 • Review AP reports and flag discrepancies for the Purchasing Manager • Assist with job budgets in coordination with the Purchasing Manager Bidding & Quoting Support • Coordinate septic bids and compile results for Purchasing Manager review • Prepare job bid packages for new projects • Support competitive quoting processes as directed • Process Non-Standard Option (NSO) requests • Coordinate HOA annual maintenance bids for applicable communities Pricing & Cost Maintenance • Maintain the cost catalog and price list, keeping data current and accurate • Process construction-related Change Orders • Coordinate annual pricing updates for designated categories (well, water softener, water/sewer, and others) • Assist the Purchasing Manager with sourcing activities Inventory Administration • Conduct and maintain an inventory of warehouse stock • Process stock reorder requests as inventory thresholds are reached Qualifications: • Prior administrative or operations support experience – construction industry experience is a plus, but not required • Strong attention to detail and a track record of accuracy in data entry or document management • Comfortable working in Buildertrend or similar construction management software (training provided) • Proficient in Microsoft Excel • Able to manage multiple open tasks and prioritize effectively in a fast-paced environment • Self-directed and reliable – you follow through, meet deadlines, and ask questions when something is unclear • Professional communicator with vendors and internal team members Compensation: $25 - $30 hourly DOE

• Purchase Order & Budget Administration • Issue initial job purchase orders (POs) • Process Variable Purchase Orders (VPOs) and ensure proper documentation • Reconcile POs to confirm amounts, approvals, and job coding • Prepare and submit warranty POs for items over $500 • Review AP reports and flag discrepancies for the Purchasing Manager • Assist with job budgets in coordination with the Purchasing ManagerBidding & Quoting Support • Coordinate septic bids and compile results for Purchasing Manager review • Prepare job bid packages for new projects • Support competitive quoting processes as directed • Process Non-Standard Option (NSO) requests • Coordinate HOA annual maintenance bids for applicable communitiesPricing & Cost Maintenance • Maintain the cost catalog and price list, keeping data current and accurate • Process construction-related Change Orders • Coordinate annual pricing updates for designated categories (well, water softener, water/sewer, and others) • Assist the Purchasing Manager with sourcing activitiesInventory Administration • Conduct and maintain an inventory of warehouse stock • Process stock reorder requests as inventory thresholds are reached