Talent Acquisition Coordinator

Talent Acquisition CoordinatorOverview: Responsible for assisting the Talent Specialists and hiring managers with tasks and activities throughout the hiring and onboarding lifecycle. This position will launch required pre-employment paperwork and connect with onboarding employees to ensure a successful and timely start. Location: Based in the Fargo office daily.Company Overview: MasTec Renewables, comprised of Wanzek Construction, IEA Constructors and White Construction, combines over 20+ years of renewable energy construction experience. Depending on your position and project, you may work for one or more of our companies over your career with us. We embrace diverse perspectives among our employees and across all levels of our business, including our suppliers, community partners, and clients. We have built a multidimensional workforce that brings valuable differences in perspectives, work ethics, and approaches to our organization. By collaborating across departments, we foster innovation and encourage everyone—from interns to executives—to share their ideas and make an impact. Our goal is to create a respectful work environment where all employees feel valued, included, and empowered to become innovative leaders in our industry. The MasTec Renewables market sector is part of the MasTec Clean Energy & Infrastructure business segment. MasTec's Clean Energy & Infrastructure (CE&I) segment generates over $4 billion in annual revenue, providing construction services across industrial, renewables and infrastructure sectors. Our industrial expertise includes building products manufacturers, decarbonization, power generation facilities, manufacturing plants and mining. In infrastructure, we specialize in general heavy civil construction, underground utilities, structures, electrical work, material production, roadways, bridges, specialty pavement overlays, environmental projects and commercial buildings. Our renewables sector focuses on solar, wind and battery storage. Sustainability and safety are foundational to our culture and influence everything we do. MasTec, a minority-owned Fortune 500 company, has shaped the construction industry for more than 90 years. With over 35,000 employees and 400 offices nationwide, we provide flexibility and career growth in dynamic work environments.ResponsibilitiesEssential Job Functions:Provide support for hiring, preboarding, and onboarding processesPartner with the Talent Acquisition team, hiring managers, and new hires to ensure data accuracy and a high-quality experienceAdminister the pre-employment screening process (background check and drug screening) and related hiring documentation, ensuring deadlines are metAssign new hire onboarding paperwork, ensuring timely completionInitiate and monitor pre-boarding processes, partnering with IT as needed, to ensure equipment is delivered timely to the correct locationsMaintain tracking spreadsheets, iCIMS system fields, or other areas to document appropriate status and progressCoordinate travel, in partnership with the travel department, for interviews and new hires as neededSend pre-employment screening/start date confirmation email for new hires and hiring managersAct as liaison for any preboarding-related support questionsFinalize job description templates inside iCIMS, adding or updating job descriptions into the profile, partnering with the compensation team as neededManage the administrative tasks for the business segment workforce tax credit program; including collaborating with internal and external stakeholders to export data and ensure information is reported accurately and timely to all involved partiesAssist with general customer service and support, managing the general email boxes on a daily basisCollaborate with the marketing and Talent Acquisition Program Manager to create a weekly social media post announcing current open positions (internal/external), using creativity to draw attention as time allowsSupport and provide backup for the Talent Acquisition team, assisting with scheduling interviews as neededProvide exemplary customer service and ensure high-quality communication with hiring managers and candidatesAssist leadership with projects, research, reporting, data cleanup, and general administrative duties as neededProvide support for meetings, including presentation creation, scheduling, or facilitation assistance as neededQualificationsEducation and Work Experience Requirements:Associates degree in Business Management, Human Resources or related field preferredMinimum of three years' experience in recruiting, human resources, or onboarding support positionOne year experience working with an Applicant Tracking or HR Information SystemKnowledge, Skills and Abilities Required:Take reasonable care of your own and others' health and safety and of those who may be affected by the day-to-day delivery of this role by taking personal responsibility for working toward the Company's Zero Injury principlesProficient in Microsoft Word, Excel, PowerPoint, Outlook and web-based softwareAbility to multi-taskAbility to handle and maintain confidential and sensitive informationSelf-starter with a curious mindset, capable of quickly assessing situations and peopleCollaborative team player with attention to detailAbility to ask open-ended questions and for follow-up details as neededAdvanced written and verbal communication skills with the ability to work collaboratively with multiple stakeholders to understand the needs of the businessAbility to practice agility, changing focus quickly between projectsHigh level of time management and organizational skillsAbility to learn and be coached, following process and compliance guidelinesWhat's in it for you:Competitive pay with ongoing performance review and merit increase401(k) with company match & Employee Stock Purchase Plan (ESPP)Flexible spending account (Healthcare & Dependent care)Medical, Dental, and Vision insurance (plan choice) - coverage for spouse, domestic partner, and childrenDiabetes Management, Telehealth Coverage, Prescription Drug Plan, Pet Insurance, Weight Management Drug DiscountDiscounted National Gym Membership NetworkFamily & Lifestyle Paid Time Off, Paid Holidays, Bereavement LeaveMilitary Leave, including Differential Pay and Benefits ContinuationEmployee Assistance ProgramShort and long-term disability, life insurance, and accidental death & dismembermentVoluntary life insurance, accident, critical illness, hospital indemnity coverageEmergency Travel Assistance ProgramGroup legal planPosition may be subject to pre-employment screening, which may include background check and drug testing.Accessibility: If you need accommodation as part of the employment process, contact View email address on click.appcast.io, Inc. is an Equal Employment Opportunity Employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.