Coordinator, Licensing

Coordinator, Licensing

Come Build Your Career at Aecon! As a North American leader in infrastructure development, Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation, at the forefront of transformational change in transportation and energy, and partnering every day to build, connect, power, and strengthen our communities. At Aecon, you can count on: Safety Always. Our number one core value. If we can't do it safely, we don't do it at all. Integrity. We lead by example, with humility and courage. Accountability. We're passionate about delivering on our commitments. Inclusion. We provide equitable opportunities for everyone. We lead the infrastructure industry with purpose, and our people are at the heart of everything we do. So, we invest in our people, just like they invest in us! At Aecon we: Ensure you and your family receive the services needed to support your mental, emotional, and physical well-being. Believe in helping you build your career through our Aecon University and Leadership Programs. Are committed to supporting and investing in inclusive work environments, through initiatives like Diversity, Equity, Inclusion, & Accessibility training, our Aecon Women in Trades and Aecon Diversity in Trades programs, and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon. Are a leader in sustainable construction. With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities. Our business success relies on strong execution and continuous improvement driven by the diversity, expertise and teamwork of our people. We're always searching the globe for innovative, collaborative minds to join our best-in-class Aecon community!

What is the Opportunity? Aecon is a market leader in infrastructure development, delivering complex projects that shape communities and drive economic growth. We are committed to executing work safely, responsibly, and in compliance with all regulatory requirements. To support the continued growth of our U.S. operations, Aecon is currently seeking a U.S. Licensing Coordinator to manage contractor and business licensing requirements across multiple U.S. jurisdictions. The U.S. Licensing Coordinator plays a critical role in supporting Aecon's U.S. construction and infrastructure operations by ensuring all required contractor, trade, and business licenses are obtained, maintained, and renewed in a timely and compliant manner. This role acts as a central point of coordination between business units, Legal, Tax, Payroll, Risk, external service providers, and U.S. licensing authorities. The successful candidate will be highly organized, detail-oriented, and comfortable managing complex regulatory requirements across multiple states.

What You'll Do Here:

• Contractor Licensing & Regulatory Compliance
• Obtain and maintain U.S. contractor, specialty trade, and business licenses across state, county, and municipal jurisdictions.
• Determine licensing requirements based on the scope of work, trade classification, and project location.
• Coordinate related Secretary of State registrations where required.
• Prepare, submit, and track license applications, amendments, reinstatements, and upgrades.
• License Management & Renewals
• Maintain a centralized U.S. licensing register, including license classifications, expiry dates, qualifying individuals, bonding, and insurance requirements.
• Monitor renewal deadlines and ensure licenses are renewed on time to avoid lapses, penalties, or work stoppages.
• Track legislative and regulatory changes impacting contractor licensing and advise internal stakeholders accordingly.
• Qualified Individual (QI) Coordination
• Coordinate with qualifying parties / qualifying individuals on experience verification, examinations, affidavits, and ongoing compliance obligations.
• Arrange exam registrations, study materials, scheduling, and documentation of results where required.
• Insurance, Bonding & Financial Coordination
• Work closely with Risk, Finance, and external brokers to support: Contractor bonding Workers' compensation compliance General liability and other licensing-mandated insurance
• Coordinate submission of financial statements, net worth documentation, and supporting materials required by licensing authorities.
• Internal & External Coordination
• Serve as the primary liaison with: U.S. contractor licensing boards External compliance and licensing providers Internal teams including Legal, Tax, Payroll, Risk, and Operations
• Support bid teams and operations by confirming licensing eligibility before project award or mobilization.
• Reporting & Audit Support
• Prepare licensing status reports, dashboards, and summaries for internal stakeholders.
• Support internal audits, due diligence activities, and compliance reviews related to U.S. licensing.

What You Bring to the Team:

• Minimum 35 years of experience in U.S. contractor licensing, regulatory compliance, or a related role.
• Demonstrated experience managing multi-state contractor or professional licenses.
• Strong understanding of: U.S. contractor licensing frameworks Qualifying individual requirements Renewal cycles and jurisdictional variations
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Experience in construction, engineering, utilities, energy, or infrastructure sectors.
• Experience working with licensing management platforms (e.g., Harbor Compliance or similar).
• Familiarity with U.S. Secretary of State registrations and corporate compliance processes.
• Experience working cross-functionally with Legal, Tax, Payroll, and Risk teams.

Aecon fosters diversity, inclusion and belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.