Administrative Assistant

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life‑changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries. JOB DESCRIPTION: Working at Abbott At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life. You’ll also have access to: Career development with an international company where you can grow the career you dream of. Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. An excellent retirement savings plan with high employer contribution. Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit – an affordable and convenient path to getting a bachelor’s degree. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. Main Purpose of the Role Provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned. May provide backup support to higher‑level management as needed. Main Responsibilities Answer phones, manage calendars, schedule travel, handle correspondence and couriers, process expense reports, plan meetings/events, prepare presentations, set up teleconferences and BlackBerry, and act as liaison for remote access issues. May support tracking of budget expenditures. Coordinate and maintain departmental files in compliance with corporate and government regulations. Follow purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable). Order business cards and stationery. Use intermediate to advanced software skills to perform assigned work. Understand Microsoft Office Suite and other business‑specific software, including the Corporate Travel Web site and employee performance management systems (as applicable). Coordinate new employee office set‑ups and onboarding. May train/coordinate work for new administrative assistants. Consistently interact with high‑level executives. Display intermediate to advanced knowledge of business processes and requirements. Frequently handle confidential or business‑sensitive information. Data is typically employee‑level or one‑dimensional. Maintain and manage calendars, including meeting and travel scheduling and domestic and international travel arrangements. Proactively identify and resolve scheduling conflicts. Serve as primary point of contact for manager’s schedule. Qualifications Education High School Diploma/GED Experience/Background Minimum 3 years relevant administrative experience; operates with general instruction and some supervision. Intermediate to advanced knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook. The base pay for this position is $22.50 – $45.00/hour In specific locations, the pay range may vary from the range posted. JOB FAMILY Administrative Support DIVISION CHR Corporate Human Resources LOCATION United States > Santa Clara : 4551 Great America Parkway ADDITIONAL LOCATIONS WORK SHIFT Standard TRAVEL No MEDICAL SURVEILLANCE Not Applicable SIGNIFICANT WORK ACTIVITIES Keyboard use (greater or equal to 50% of the workday) Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans. EEO is the Law link - English: EEO is the Law link - Espanol: #J-18808-Ljbffr