Buyer

Job Description

Job Description

Description: Position Summary

We are seeking a Buyer to manage the full purchasing cycle from requisition review to purchase order and ensure timely, accurate delivery of goods from our supplier network. This role is the operational backbone of Gifthealth’s Procurement department, owning the day-to-day transactional work that keeps inventory flowing and operations on schedule. The Buyer will work directly in Acumatica to process requisitions and issue purchase orders, communicate proactively with suppliers to manage shipments and resolve issues, and serve as a key point of contact when freight delays, order changes, or cancellations need to be addressed quickly.

Purchase Order Management

• Review and process approved purchase requisitions in Acumatica, converting them into accurate, properly coded purchase orders in a timely manner.
• Verify requisition details including item descriptions, quantities, units of measure, requested delivery dates, and GL coding before issuing POs in Acumatica.
• Transmit purchase orders to vendors via email, EDI, or vendor portal, confirming receipt and acknowledgment of order terms.
• Maintain open PO reports in Acumatica, tracking order status and expected receipt dates to ensure on-time delivery and flag potential shortfalls early.
• Process PO amendments in Acumatica when order quantities, pricing, delivery dates, or line items change, ensuring the system reflects current expectations at all times.

Freight and Inbound Logistics Coordination

• Monitor inbound truckload and LTL shipments, proactively identifying and communicating delays, route changes, or delivery exceptions to the appropriate internal teams.
• Manage mid-shipment additions, partial fulfillments, and order cancellations, coordinating with vendors and updating Acumatica to reflect any changes before goods arrive.
• Coordinate with warehouse and receiving teams to ensure inbound shipment details (quantities, item numbers, expected arrival windows) are communicated ahead of delivery.
• Work with carriers and freight brokers to resolve transit issues, reroute delayed loads when necessary, and document outcomes in Acumatica against the relevant PO.

Supplier Communication and Issue Resolution

• Serve as the primary day-to-day point of contact for assigned suppliers, maintaining professional, responsive communication on all open orders and outstanding issues.
• Investigate and resolve order discrepancies including short shipments, substitutions, damaged goods, pricing mismatches, and invoice variances, escalating to the Supply Chain Manager when needed.
• Communicate supply constraints, backorder notices, or product availability issues to internal stakeholders promptly, helping the team plan around potential gaps.
• Support supplier performance tracking by documenting recurring issues, on-time delivery rates, and resolution timelines to inform vendor reviews.

Acumatica Data Accuracy and Recordkeeping

• Keep all purchase orders in Acumatica current and accurate, reflecting actual quantities, pricing, ship dates, and receipt status at all times.
• Close or cancel POs in Acumatica promptly when orders are fulfilled, discontinued, or rejected to maintain clean open order reports.
• Assist Finance with three-way match exceptions (PO, receipt, and invoice) in Acumatica, resolving discrepancies to support timely AP processing.
• Maintain organized records of vendor confirmations, order acknowledgments, and shipping documents tied to each PO in Acumatica or the associated document management system.

• Education: Associate’s or Bachelor’s degree in Supply Chain Management, Business Administration, or a related field preferred; or equivalent experience in a purchasing or procurement role.
• Licensure/Certification: Not required. APICS CSCP or CPIM certification is a plus.
• Experience: 2 to 4 years of experience in a purchasing, buying, or procurement role preferred. Prior experience working within an ERP system to manage purchase orders is required; experience with Acumatica is strongly preferred.
• Skills:
  • Proficiency using an ERP system to create, manage, and close purchase orders; Acumatica experience is a strong advantage.
  • Clear and professional written and verbal communication skills, with experience corresponding directly with suppliers and vendors.
  • Strong organizational skills with the ability to manage multiple open orders and competing priorities simultaneously.
  • Familiarity with inbound freight concepts including truckload, LTL, delivery windows, and carrier coordination.
  • Attention to detail with a focus on data accuracy, particularly when entering or updating order information in Acumatica.
  • Proficiency in Microsoft Excel for tracking open orders, managing purchase logs, and reconciling data against ERP records.

• Experience in healthcare, pharmaceutical, or other regulated industries where lot tracking, expiration dates, or product compliance are factors in the purchasing process.
• Comfort working with Acumatica’s purchasing module including requisition approvals, PO creation, receipt processing, and three-way match workflows.
• Experience managing supplier scorecards or participating in vendor performance review processes.
• Familiarity with EDI transactions (850, 855, 856) used in vendor order communication.
• Ability to stay calm and solution-oriented when managing time-sensitive freight issues or supplier escalations.

• Location: On-site, Columbus, OH
• Schedule: Full-time; standard business hours with flexibility when managing time-sensitive freight or supplier escalations.
• Regular coordination with Supply Chain, Warehouse, Finance, and the Supply Chain Manager to ensure alignment on open orders and incoming shipments.

• Must be able to remain stationary at a workstation for extended periods while working in Acumatica and corresponding with suppliers.
• Must be able to work on-site for all scheduled shifts.
• Must be able to perform repetitive computer-based tasks including data entry, email correspondence, and report review throughout the workday.

Status: Full-time
FLSA: Non-Exempt

Gifthealth is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, transgender status, national origin, age, disability, veteran status, or any other legally protected status.

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all responsibilities, duties, or skills required of personnel. Gifthealth reserves the right to modify job duties or descriptions at any time.