Assistant Property Manager

Job Description

Job Description

We are looking for a detail-oriented Assistant Property Manager to support the day-to-day administration and coordination of residential community operations in Howell, New Jersey. This is a Long-term Contract position for someone who thrives in a fully on-site environment and can balance resident support, office tasks, and property-related documentation with accuracy and professionalism. Candidates with prior property management experience are preferred, though strong administrative professionals with relevant transferable skills will also be considered. The role may also offer longer-term potential for the right individual.

Responsibilities:

• Support daily property operations by handling administrative tasks, maintaining records, and assisting with community management activities.

• Coordinate communication with residents, vendors, and internal stakeholders to ensure questions, requests, and issues are addressed promptly.

• Prepare, organize, and update leasing, occupancy, and property files while maintaining accuracy and confidentiality.

• Assist with scheduling appointments, inspections, meetings, and follow-up actions related to property operations.

• Monitor office workflows and help keep routine processes on track, including document handling and general correspondence.

• Contribute to resident service efforts by responding professionally to inquiries and helping resolve administrative matters.

• Use office and property management systems to enter data, track information, and support reporting needs.

• Provide operational support to the property management team as needed to help maintain efficient community oversight.

• Previous experience in property management, office administration, or a related support role is preferred.
• Ability to manage multiple priorities effectively in a fast-paced, fully on-site work environment.
• Strong written and verbal communication skills with a detail-focused approach to resident and team interactions.
• Excellent organizational skills and close attention to detail when handling records, documentation, and correspondence.
• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook.
• Experience with residential or commercial property environments is a plus.
• Familiarity with HUD-related processes or compliance requirements is beneficial.
• Knowledge of Yardi Systems or similar property management software is an advantage.