Project Coordinator

Project Coordinator

Actalent connects passion with purpose. We are supporting critical engineering and sciences initiatives that advance how companies serve the world. With almost 40 years of experience, our scalable talent solutions and engineering and sciences services provide the expertise our customers need to achieve more.

The Project Coordinator supports complex engineering and construction projects by coordinating project team activities, managing project logistics, and assisting Project Managers with financial and administrative project controls. This role prepares and analyzes project budgets, projections, and cost tracking reports, coordinates work orders and contracts, and helps ensure projects stay on schedule and within budget. The Project Coordinator also mentors and trains less experienced project coordinators, contributing to a collaborative and high-performing project team.

Primary Duties and Responsibilities

• Prepare cost re-projections and budget variance explanations for project spending.
• Prepare contract requisitions and participate in the bidding process.
• Coordinate the work order process related to a project from creation of the work order through in-serving and closing.
• Coordinate project meetings (including strategy/project planning, kick-off, pre-bid, preconstruction and status meetings); works with project team members on project activities, communicates with TCR's, engineers, and designers on behalf of PM; support Project Manager in the preparation and updating of PLMP documents, Communication Plan, Checklists, PRB requests, Safety Plans, Project Completion Punchlist, etc.
• Coordinate project logistics (including making arrangements for temporary office/jobsite facilities, electricity, securing permits, securing lay down yards, etc.)
• Prepare re-projections of project spending and cash flows, budget variance monitoring, cost tracking/analysis; provide analysis and verification for SOX activities.
• Track, analyze and submit information for un-vouchered liabilities (UVLs), develop invoice data for billable work orders
• Create contract requisitions, provides assistance in preparing Request for Proposal and/or Scope of Work, prepares bid evaluations, assists in analysis of bid results and awarding of contract, communicates with Supply Chain, work with Contractors on various items (UVLs, invoices, contracts, proposals, Affidavit of Completion (AOC), retention, etc.)
• Coordinate the work order process related to a project from creation of the work order through in-serving and closing, including Work Order analysis reports, placing work orders in service, preparing journal entry reclassifications, completing the Major Plant in Service report.
• Mentor and train less experienced project coordinators

Education and Experience Requirements

• Bachelor's or Associate's in Construction Management, Engineering, Accounting, or Business
• Three years of experience working on projects budgets, projections, and cost tracking/ analysis
• Three years of experience working with accounting principles (debit and credits)
• Be very proficient with Microsoft Office projects and have experience working with a financial costing software

Requisite Abilities and Skills

• Experience with multiple project types (e.g., in-house development, vendor, off-shore) is expected.
• Knowledge and experience using multiple project management frameworks (e.g., Scrum, Waterfall) is expected.
• Demonstrates an advanced level of experience in project management.
• Promotes continuous improvement within the project team
• Communicates effectively with peers, business partners, and upper management

Job Type & Location

This is a Permanent position based out of Roanoke, VA.

Pay and Benefits

The pay range for this position is $30.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Roanoke,VA.

Application Deadline

This position is anticipated to close on Jul 6, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on talent.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.