Accounts Payable Technician (Temporary)

Job Description

Job Description

Job Title: Accounts Payable Technician (T emporary )

Department : Accounting

Reports To: Vice President of Finance & Accounting

Location : San Juan Bautista, CA

Employment Type : Full-time, non-exempt (6-month assignment )

Pay Range: $22 per hour + DOE

GENERAL PURPOSE OF THE JOB

The Accounts Payable Technician is responsible for processing/coding vendor invoices for timely recording and payment. Perform accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed to account for the payment of goods and services.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Processes accounts payable weekly (data entry, verification, reconciling, updating); supporting documentation, check copies, matches check with related remittance advice and prepares for authorized signer.
• Ensure all invoices are properly matched and approved prior to payment.
• Code all invoices to the proper Cost Center and GL account and enter in the accounting system.
• Reconcile all invoices entered for the month to the vendor’s statement.
• Work closely with the maintenance department and their PO system to ensure all maintenance invoices are assigned PO’s with proper coding, including received in the system prior to payment.
• Run monthly report in maintenance PO system that lists invoices outstanding at month end. Follow up with vendors and maintenance department on outstanding invoices regularly.
• Audit invoice pricing and totals (as compared to the purchase orders when applicable), account coding, tax rates, discounts, pricing of invoices against purchase orders. Reconcile invoices with receiving tickets or packing slips.
• Research and communicate with vendors and suppliers to resolve discrepancies and answer questions regarding invoice details and invoice payment status.
• Monitor vendor accounts for accuracy, correct errors.
• Track reoccurring invoices on accounts, request invoices missing.
• Update monthly checklists throughout closing schedule.
• Prepare and send intercompany billings/invoices.
• Monitor, reply to vendors’ inquiries and print invoices from general AP email.
• Performs invoice/voucher filing after processing for payment weekly.
• Prepare weekly check run.
• Assist in monthly closings.
• Performs other duties as assigned.

EDUCATION AND/ OR EXPERIENCE:

• Associates degree (A. A.) and one to two years related experience and/or training; or equivalent combination of education and experience.
• Famous software knowledge strongly preferred
• Proficient in Microsoft Office suite of applications (Word, Excel, and Outlook) preferred
• Ability to read and interpret documents such labor laws and procedure manuals.

SKILLS AND QUALIFICATIONS:

• Consistently maintains reliable attendance and on-time arrival, especially during peak operational months with special focus on attendance during October, November, March, and April to meet seasonal operational demands.
• Be prepared to adjust schedules as needed during peak periods to ensure smooth workflow and support team goals.
• Maintain clear communication regarding any schedule changes or unexpected absences to minimize disruptions.
• Ability to perform computations such as addition, subtraction, multiplication, and division correctly; Solve practical problems by choosing appropriately from a variety of mathematical techniques such as formulas and percentages
• Ability to speak effectively before groups of customers or employees of organization.
• Excellent verbal and written communication abilities.
• Demonstrates strong time management skills, with a focus on prioritizing tasks and meeting deadlines.
• Skilled in delivering high-quality customer service and interacting effectively with others.
• Able to maintain accuracy and attention to detail in all work, producing thorough and reliable results.

The above statements are intended to describe the general nature and level of work being performed by employees in this position. This is not intended to be a specific list of all responsibilities.  

WORK ENVIRONMENT

• The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.

PHYSICAL REQUIREMENTS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to use hands to finger, handle, or feel. The employee is occasionally required to stand; walk; reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Church Brothers Farms is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.