Administrative Assistant

Our client, a life sciences firm in Boston, is seeking a talented Administrative Assistant to join their growing team and to help maintain an environment that facilitates continued professional growth. The ideal candidate will possess excellent communication skills and provide impeccable customer service to guests, vendors and callers. Candidate must be a team player and have the ability to quickly shift and manage multiple projects and priorities. This role requires a proactive approach to providing consistent, professional office support. This person in this role is committed to follow-through on all assignments and tasks and is knowledgeable about administrative procedures.

This is a fantastic opportunity for a motivated professional to get their foot in the door with a growing, mission-driven organization!

RESPONSIBILITIES:

• Welcome and manage all visitors by greeting, directing, and answering all questions in a warm and friendly manner.
• Order and restock all office supplies, snacks, and beverages for the company on a weekly/biweekly basis.
• General upkeep of kitchen and other common areas, ensuring general organization and stock of supplies.
• Help with onsite events, including decorating, ordering catering and any necessary supplies
• Assist with researching company swag/merchandise items and placing order
• Help handle administrative tasks for new hires
• Support hiring managers and the HR team with scheduling needs
• Communicate with candidates in a professional and timely manner, acting as the face of the company throughout the candidates experience
• Greet candidates for on-site interviews and manage all logistical aspects of the interview day (registering guests, dialing video calls, ordering lunch, etc.)
• Support R&D Executive team as needed
• Provide preparation support for large meetings (BOD, Town Halls, guest speakers)
• Assist with outgoing shipping as needed
• Assist with additional office projects as needed

QUALIFICATIONS:

• Bachelors degree or relevant work experience preferred.
• Ability to interact and work with management in a support capacity.
• Must possess strong interpersonal skills.
• Strong organizational and time management skills.
• Ability to work well both on a team and independently.
• High level of proficiency in Microsoft Office, including Word and Excel.

We are an Equal Opportunity Employer and consider qualified applicants for employment regardless of race, gender, gender identity, gender expression, age, color, religion, disability, veteran status, sexual orientation, or any other protected factor.