Front Desk Receptionist/Administrative Assistant

Front Desk/Reception/Administrative Support

We have an exciting opportunity for you to be a part of our operations team as a Front Desk/Reception/Administrative support in a busy architectural/engineering office located in center city Philadelphia, Pennsylvania. This is a full-time in-office role, Monday through Friday, with business hours defined as 8:00 a.m. to 5:00 p.m.

Your key responsibilities include:

• Reports to Office Manager – works with the Shared Services Business Center to support the Philadelphia office which contains multiple business lines under the oversight of the Office Leader.
• Be present sitting at the Reception Desk during office hours. Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other people.
• Answer incoming calls and redirect each call appropriately.
• Identify and redirect voice mails received through Stantec's Main/General phone number.
• Managing administration of office security system and coordinating visitor registration with building security.
• Greet visitors and notify appropriate staff of their arrival.
• Instruct visitors of Stantec's Sign-in/out process.
• Copying and E-filing of daily sign-in/out sheets in compliance with Stantec's Emergency Response Plan and Safety requirements.
• Meeting scheduling assistance, workstation reservation support and selection issue resolution.
• Handling coordination of incoming and outgoing mail, packages, couriers and deliveries.
• Basic office clerical duties include typing, printing and scanning.
• Provide administrative assistance to Stantec Management and Staff within the Philadelphia Office.
• Review documents, reports, and correspondence for format, content, grammar, and spelling – making edits when necessary.
• Overseeing the upkeep of the general office environment, including the dishwasher and general pantry tidiness.
• Coordinate logistics (e.g. food/beverage, catering, room setup/teardown, etc.) of senior leadership team and any programs including meetings, seminars, workshops, special projects, conferences, and events in which they may attend.
• Maintain all front visitor conference rooms ensuring they are organized and clean after each meeting.
• Assist, as needed, all Lunch and Learns scheduled for the Philadelphia Office.
• Supports a positive and engaging office culture through participation in organization of social events, support of employee resource groups, and community building activities.

Your capabilities and credentials include:

• Strong knowledge of office procedures and practices, with high proficiency in MS office including Word, PowerPoint, Excel, and Outlook.
• Ability to work independently with initiative, professionalism, and confidentiality.
• Good at multi-tasking and adapting to change in a very dynamic environment.
• Possess a "can do" and "will do" attitude while taking charge of any assignment given.
• Must have worked in a team environment and understand the importance of being a team player.
• Sharp thinker with a keen attention to detail along with strong written and verbal communication.
• Resourceful and possess strong problem-solving skills.
• Ability to be active and on feet part of day, and lift weight of up to 35 lbs.

Education and experience: Minimum of 3 years of related professional experience in an office. Typical office environment working with computers and remaining sedentary for long periods of time.

About Stantec: Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.

Pay Transparency: In compliance with pay transparency laws, pay ranges are provided for positions in locations where required. Please note, the final agreed upon compensation is based on individual education, qualifications, experience, and work location. At Stantec certain roles are bonus eligible. Actual compensation for part-time roles will be pro-rated based on the agreed number of working hours per week.

Benefits Summary: Regular full-time and part-time employees (working at least 20 hours per week) have access to medical, dental, and vision plans, a wellness program, health saving accounts, flexible spending accounts, 401(k) plan, employee stock purchase program, life and accidental death & dismemberment (AD&D) insurance, short-term/long-term disability plans, emergency travel benefits, tuition reimbursement, professional membership fee coverage and paid family leave. Regular full-time and part-time employees will receive ten paid holidays in each calendar year. In addition, employees will be eligible to accrue vacation between 10 and 20 days per year and eligible for paid sick leave (and if more generous, in accordance with state and local law). Temporary/casual employees have access to 401(k) plans, employee stock purchase program, and paid leave, in accordance with state and local law.

Primary Location: United States | PA | Philadelphia

Organization: BC-1772 Shared Services-US Philadelphia PA

Employee Status: Regular

Business Justification: Replacement

Travel: No

Schedule: Full time

Stantec provides equal employment opportunities to all qualified employees and applicants for future and current employment and prohibit discrimination on the grounds of race, colour, religion, sex, national origin, age, marital status, genetic information, disability, sexual orientation, gender identity or gender expression. We prohibit discrimination in decisions concerning recruitment, hiring, referral, promotion, compensation, fringe benefits, job training, terminations or any other condition of employment. Stantec is in compliance with laws and regulations and ensures equitable opportunities in all aspects of employment. At Stantec we are committed to ensuring our recruitment process is accessible to all. If you require reasonable adjustments to be made during the recruitment process then please inform a member of our Talent Acquisition team.