Senior Director of Operations

Senior Director Of Operations

Manatt, Phelps & Phillips LLP is seeking a highly qualified Senior Director of Operations. Reporting to the Firm's Chief Operating Officer (COO) and a member of the Firm's Business Professional Leadership Team, the Senior Director of Operations will be a strategic leader with proven expertise in project/initiative management, managing administrative, real estate/facilities and information services/knowledge management operations, driving organizational efficiency, managing special projects and fostering a culture of excellence in a legal, consulting or professional services environment.

Responsibilities

• Work with COO to streamline and optimize processes to enhance efficiency and productivity.
• Work closely with COO, leadership and business teams to develop and implement strategies, initiatives and policies to ensure alignment with the firm's strategy.
• Lead in the implementation of a firmwide project management team.
• Manage projects, initiatives and areas across administrative and business operations.
• Monitor project timelines and deliverable to ensure deadlines met.
• Identify bottlenecks and propose solutions to enhance workflow.
• Take ownership of special projects as needed and ensure project goals are met by coordinating resources and activities.
• Optimize technology, data and AI adoption, including ROI reporting, business intelligence, etc.
• Work closely with COO and the Information Services/Knowledge Management team ensuring that all aspects for the Firm's library operations are running efficiently and that attorney, consulting and business professionals have access to comprehensive legal and other research resources and support.
• Works closely with COO, Director of Real Estate and Facilities and Directors of Administration in regard to leases, security, space planning, occupancy, new space, renovations, maintenance and other firm needs to ensure all strategic and operational needs are met.
• Works closely with COO, Director of Real Estate and Facilities and Business Professional Leaders to execute upon all procurement needs.

Qualifications

• Bachelor's degree in Business Administration or related field is required; an MBA, master's degree or law degree is highly preferred.
• Minimum of 12+ years relevant administrative, project and knowledge management experience in a legal, consultant or professional services environment with people-management experience.
• Strategic thinker with the ability to anticipate needs, identify opportunities and drive initiatives to completion.
• Proven leadership characteristics, including the ability to achieve results, manage multiple priorities and projects, handle complex relationships, and develop employees.
• Analytical skills including aptitude for detail, and logic with extensive office management and administration experience in order to fulfill expectations.
• Proven ability to unite and lead diverse team members effectively, fostering a cohesive and productive environment.
• Ability to work discreetly with confidential information and situations.
• Fundamental proficiency in planning, allocating and reconciling an operations budget.
• Knowledge of current facilities, office administration, reception, library, and legal support best practices and procedures.
• Experience managing vendor and contractor relationships preferred.
• Superior communication and interpersonal skills, including the ability to gather information from a broad range of sources and influence others to make changes.
• Absolute trustworthiness, confidentiality, discretion and superb judgment are musts.
• A passion for challenging the status quo.
• Must be a strong collaborator and able to work across multiple departments and levels with a disdain for organizational politics, gamesmanship and positioning.
• Ability to work independently, manage multiple priorities in a fast-paced environment and meet varying deadlines. Exceptional project management skills a must.
• Ability and willingness to travel to all Manatt office locations.

The base annual pay range for this role is between $250,000-$300,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.